Accounts Executive

The Accounts Executive will manage day-to-day bookkeeping, accounts payable/receivable, vendor and marketplace reconciliations, and VAT compliance across two operating entities. The role requires hands-on ownership of Zoho Books/Inventory records, close coordination with marketplace and vendor teams, and accurate, timely financial reporting to support business decisions.

Key Responsibilities

Bookkeeping & Reporting

• Maintain day-to-day bookkeeping in Zoho Books , including journal entries, bank reconciliations, and ledger accuracy.
• Prepare monthly management accounts (P&L, balance sheet, cash flow) and flag variances for owner review.
• Maintain accurate fixed asset and inventory valuation records in coordination with the operations team.

Accounts Payable & Receivable

• Process vendor invoices, match against purchase orders, and manage timely payment runs.
• Track customer/marketplace receivables and follow up on overdue payments, including PO-level and SOA-level reconciliations with B2B vendors.
• Investigate and resolve invoice, remittance, and payment discrepancies with vendors and marketplace partners.

Marketplace & E-commerce Reconciliation

• Reconcile marketplace settlement reports (Noon, Amazon, and similar platforms) against Zoho and Shopify records, including commission, storage fee, and RTV (return-to-vendor) discrepancies.
• Support dispute resolution on incorrect fees, price parity issues, or commission model changes raised with marketplace partners.
• Reconcile Shopify order and payout data (BYFT Store and sub-brands) with accounting records.

Tax & Compliance

• Prepare and file UAE VAT returns accurately and on time.
• Manage UAE Corporate Tax computations, filings, and compliance requirements.
• Handle GST-related compliance and filings where applicable to cross-border or vendor transactions.
• Manage Professional Tax compliance and filings where applicable.
• Ensure invoicing is VAT-compliant (correct treatment of VAT-inclusive pricing, tax invoices, credit notes) in line with UAE FTA requirements.
• Maintain audit-ready documentation and support external audit and FTA queries as needed.

Cross-functional Support

• Work with the e-commerce/operations team on inventory costing, SKU-level margin tracking, and fulfillment cost allocation (including Fulfilled by BYFT operations).
• Support the business owner with ad-hoc financial analysis, budget tracking, and reporting for new initiatives.

Requirements

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or a related field.
• 2-4 years of accounting experience, ideally spanning both trading/B2B and e-commerce/D2C environments.
• Working knowledge of UAE VAT regulations and FTA filing requirements.

Technical Skills

• Hands-on experience with Zoho Books and Zoho Inventory (or a comparable ERP).
• Familiarity with Shopify order/payment data and marketplace seller portals (Noon, Amazon) is a strong advantage.
• Strong Excel skills pivot tables, lookups, and reconciliation workbooks.

Attributes

• Detail-oriented with a strong sense of ownership over accuracy and deadlines.
• Comfortable working across two entities and multiple product lines simultaneously.
• Clear written communication for vendor, marketplace, and internal correspondence.

Proactive in flagging discrepancies and following through to resolution rather than just reporting them