Accounts Executive

Job Description Accounts Executive

Location: Ghaziabad, Uttar Pradesh

Department: Accounts & Finance

Job Summary

We are looking for an Accounts Executive responsible for day-to-day accounting activities, verification and approval of accounting documents, vendor/customer reconciliation, payment processing, GST-related basic workings, MIS reporting, and maintaining proper documentation for APL Trading activities.

Key Responsibilities

• Prepare and verify sales invoices for APL Group Trading activities.
• Review, verify and process all APL group accounting vouchers on a daily basis, including – Sales,Debit Notes,Credit Notes,Purchase and Purchase Debit/Credit Notes.
• Verify and approve Purchase Orders (POs) and monitor pending/unapproved POs.
• Follow up for timely approval of pending POs and close irrelevant/open POs.
• Prepare payment sheets periodically and coordinate for timely processing of payments.
• Monitor and reconcile supplier outstanding analysis reports with the books of accounts.
• Reconcile bill-wise supplier outstanding with the Trial Balance (TB) and identify discrepancies.
• Verify supplier payments and ensure invoice-wise adjustment of supplier payments and Debit Notes.
• Prepare and monitor supplier advance / supplier debit balance reports.
• Coordinate with the Purchase and concerned departments for timely closure of advances/debit balances against the proper original invoices.
• Reconcile customer outstanding analysis reports with the Trial Balance and resolve discrepancies.
• Carry out periodic vendor reconciliation and follow up for differences/adjustments.
• Ensure proper accounting and documentation of all transactions and supporting documents.
• Maintain systematic and sequential filing of Purchase, Sales, Debit Note, Credit Note and other accounting documents for audit and statutory requirements.
• Assist in basic GST workings, reconciliations and GST-related reports.
• Prepare MIS reports in prescribed formats and provide accurate information within timelines.
• Ensure accuracy, completeness and timely posting of accounting entries in the accounting/ERP system.
• Coordinate with internal departments for clarification and resolution of accounting-related pendencies.
• Support internal and statutory audits by providing required documents, reconciliations and schedules.
• Maintain confidentiality and accuracy of financial and accounting information.
• Perform any other accounting/finance-related work assigned by seniors.

Required Skills & Competencies

• Good knowledge of day-to-day accounting and voucher verification.
• Strong understanding of vendor/customer outstanding and reconciliations.
• Working knowledge of Purchase, Sales, Debit Note, Credit Note and PO processes.
• Basic knowledge of GST and taxation-related accounting.
• Good command of MS Excel and accounting/ERP software such as Tally/ERP/BUSY.
• Strong analytical and reconciliation skills.
• Good follow-up and coordination skills.
• Attention to detail and accuracy.
• Ability to manage multiple accounting activities and meet deadlines.

Qualification & Experience

Qualification: B.Com / M.Com / equivalent qualification in Commerce/Finance.

Experience: 5–10 years of relevant experience in Accounts & Finance, preferably in a manufacturing organization.

Location: Ghaziabad, Uttar Pradesh

Employment Type: Full-time