Accounts Executive'

Brief of Job Descriptions:

Responsible for the efficient day-to-day functioning of the finance section of the dormitory.
To take charge of the full sets of accounts of the dormitory, including invoicing, accounts receivables, purchasing, accounts payables, payments, general ledger and fixed assets.

Specific Responsibilities:

1. To be overall responsible for the efficient day-to-day functioning of the finance section of the dormitory.
2. To issue invoices to all tenants and commercial clients in advance and to monitor payments when they become due. Timely reminders must be sent to clients who have defaulted on payment.
3. To handle all cash and cheque receipts from clients and ensure that cash receipts are banked in expeditiously.
4. To process refunds of deposit, credit notes and petty cash claims.
5. To process documents for payments to suppliers and vendors and to ensure that payments are made within a reasonable time.
6. To prepare all documents and reports for auditing.
7. Co-ordination and liaison with other departments regarding administrative matters.
8. Handle treasury and cash management activities.

Authority:

1. Responsible for company’s cheque book and for issue of all cheques.
2. To access accounting software and perform all accounting transactions.

Qualification:

1. Degree /A-Level / Diploma in Accounting or equivalent.

Skills

1. Knowledge of Microsoft Office Excel and Accounting ERP software.
2. Proficiency in English and Bahasa Malaysia – both verbal & written.
3. Able to work independently.

Experience:

1. 2 years’ experience in managing full set of accounts.
2. Hands-on experience with ERP systems (SAP, Oracle, or similar).
3. Proficiency in Microsoft Excel is added advantage (V lookup, X lookup, Pivot Table, Sumifs).
4. Candidate with prior NetSuite Oracle experience or implementation is added advantage.
5. Work with the IT/Finance team to maintain database integrity and ensure data accuracy.
6. Handle full spectrum of accounting functions including but not limited to AR, AP and GL duties.
7. Undertake additional projects and ad-hoc assignments as directed by the supervisor.