Accounts Executive

Job Summary

We are looking for an experienced Accounts Executive to assist full sets of accounts across multiple companies within the Group.

The role will be responsible to assist for day-to-day accounting operations, month-end closing, reconciliations, financial reporting, GST matters, audit support and maintaining accurate accounting records across the Group.

The successful candidate should be hands-on, detail-oriented and comfortable working with multiple entities and intercompany transactions.

Key Responsibilities
Full Set of Accounts - Assist

• Handle and maintain full sets of accounts for multiple companies within the Group
• Manage General Ledger (GL), Accounts Payable (AP) and Accounts Receivable (AR)
• Perform monthly, quarterly and year-end closing
• Prepare journal entries, accruals, prepayments and other accounting adjustments
• Maintain proper accounting schedules and supporting documentation

Group & Intercompany Accounting - Assist

• Manage and reconcile intercompany transactions and balances
• Ensure transactions between Group companies are properly recorded
• Assist with preparation of consolidated/group management accounts
• Review balances across entities and investigate discrepancies
• Ensure consistent accounting treatment and reporting across Group companies

Financial Reporting - Assist

• Prepare monthly Profit & Loss, Balance Sheet and supporting schedules
• Prepare management accounts and financial reports for management review
• Perform variance analysis and investigate unusual movements
• Assist management with financial information and ad-hoc analysis when required

Accounts Receivable

• Monitor customer outstanding balances and ageing
• Match incoming payments against invoices
• Perform customer account reconciliations
• Follow up on outstanding payments where required
• Ensure deposits, partial payments and full payments are properly allocated to the correct invoices

Accounts Payable

• Review supplier invoices and supporting documents
• Ensure invoices are properly coded and recorded
• Perform supplier statement reconciliations
• Prepare and coordinate payment schedules
• Monitor outstanding supplier balances and payment due dates

Bank & Cash Reconciliation

• Perform regular bank reconciliations
• Monitor bank transactions and cash balances
• Investigate and resolve reconciliation differences
• Maintain accurate records of receipts and payments

GST, Tax & Compliance - Assist

• Prepare and review GST schedules and assist with GST submissions
• Ensure accounting records comply with applicable accounting standards and company policies
• Assist with corporate tax schedules and supporting documents
• Maintain proper documentation for statutory and regulatory requirements

Audit & Year-End - Assist

• Prepare audit schedules and supporting documents
• Liaise with external auditors, tax agents and corporate secretarial service providers where required
• Assist with annual statutory audit and year-end closing
• Respond to audit queries and ensure requested documents are provided promptly

Systems & Process Improvement - Assist

• Maintain accurate accounting information within the accounting/ERP system
• Assist in improving accounting workflows, internal controls and reporting processes
• Identify accounting discrepancies and recommend corrective actions
• Support automation and digitalisation of finance processes where applicable

Requirements

• Diploma or Degree in Accounting, Finance or related discipline
• Preferably at least 1 year of relevant accounting experience
• Experience assisting accounts for multiple companies / Group entities is preferred
• Good understanding of AP, AR, GL, bank reconciliation and month-end closing
• Familiar with intercompany transactions and reconciliations
• Knowledge of Singapore GST and general accounting requirements
• Experience preparing management accounts and audit schedules
• Proficient in Microsoft Excel
• Experience with Microsoft Dynamics 365 Business Central or other ERP/accounting systems will be an advantage
• Able to work independently and manage multiple deadlines
• Strong attention to detail and good analytical skills
• Organised, responsible and able to follow through on accounting issues until resolution

Preferred Candidate Profile

The ideal candidate is someone who:

• Is comfortable handling the accounts of several companies simultaneously
• Can independently complete a full month-end closing cycle
• Understands the relationship between AP, AR, GL, bank and intercompany accounts
• Can identify discrepancies rather than simply process transactions
• Maintains organised supporting schedules and documentation
• Is able to communicate clearly with operations, management, auditors and external parties
• Takes ownership of assigned accounting work and ensures deadlines are met