Accounts Executive

ROLES & RESPONSIBILITIES:

Accounts Payable Processing

• Process and verify supplier invoices, debit notes, credit notes, and other payment-related documents accurately and promptly.
• Ensure all invoices are approved by authorize personnel as per company policy.
• Ensure all invoices are appropriately coded and recorded in the accounting system.

Employees Expenses Management

• Review and process employee expense claims in accordance with company policies.
• Verify supporting documents and ensure proper approvals are obtained.

Vendor Account Management

• Maintain accurate and updated vendor master records.
• Ensure vendor-related documentation complies with company requirements.

Payment Management

• Prepare and process supplier payments.
• Ensure payments are made within approved credit terms and according to payment schedules.
• Coordinate with the treasury team or management on payment prioritization when necessary

Compliance and Reporting

• Ensure compliance with company policies, accounting standards, tax regulations, and internal control requirements.
• Maintain organized filing and documentation of all payable records.
• Prepare accounts payable schedules and supporting documents for month-end closing activities.
• Reconcile AP balances and ensure completeness of accruals and outstanding liabilities.
• Assist in preparing audit schedules and supporting documents for internal and external audits.
• Ensure all payable transactions are recorded within the correct accounting period.

JOB REQUIREMENT

• Degree in Accounting, Finance or related field.
• Minimum 2 years of relevant experience in Accounts Payable.
• Proficiency in SQL Accounting system and Microsoft Excel is preferred. Knowledge of ERP systems (SAP, Oracles) is an added advantage.
• Experience in manufacturing, distribution and project-based environment is preferred.
• Strong communication and negotiation skills.
• Ability to work independently and meet deadlines.