Accounts Executive

1. Accounting & Bookkeeping

• Maintain accurate and up-to-date books of accounts and financial records.
• Record daily transactions, including receipts, payments, purchases, expenses, and other financial entries.
• Prepare and maintain vouchers, invoices, bills, receipts, and supporting documents.
• Ensure proper classification and accounting of school income and expenditure.
• Maintain proper documentation and filing of financial records.

2. Accounts Payable & Receivable

• Process vendor bills and verify them against supporting documents and approvals.
• Maintain records of outstanding payments and receivables.
• Coordinate with vendors and concerned departments regarding bills, invoices, and payment status.
• Monitor fee collections and other school-related receipts, wherever applicable.
• Conduct regular reconciliation of receivables and payables.

3. Bank & Ledger Reconciliation

• Prepare and maintain bank reconciliation statements.
• Verify bank transactions, deposits, withdrawals, and other financial entries.
• Reconcile ledger balances and identify discrepancies for timely rectification.
• Maintain accurate records of cash and bank transactions.

4. Salary & Payroll Coordination

• Coordinate with the HR Department regarding attendance, leave, deductions, new joinees, resignations, and other payroll inputs.
• Assist in preparation and verification of monthly salary-related data.
• Ensure appropriate accounting entries for salary, reimbursements, deductions, and other employee-related payments.
• Maintain confidentiality of salary and employee financial information.

5. Statutory & Compliance Support

• Assist in maintaining records and documentation required for statutory compliance.
• Support timely preparation of applicable TDS, GST, PF, ESI and other statutory records, as applicable to the organization.
• Coordinate with consultants/auditors for required financial documents and information.
• Ensure that accounting records are maintained in accordance with applicable laws, accounting principles, and internal policies.

6. Financial Reporting

• Assist in preparation of monthly, quarterly, and annual financial reports.
• Prepare expense statements, outstanding reports, collection reports, and other MIS reports as required.
• Provide accurate financial data to the Accounts Head and Management.
• Support budgeting and expense monitoring activities.

7. Audit Support

• Maintain proper records for internal and external audits.
• Provide necessary documents, vouchers, ledgers, reconciliations, and supporting records to auditors.
• Assist in resolving accounting discrepancies and audit observations.

8. School-Specific Financial Coordination

• Coordinate with HR, Administration, Procurement, Transport, Academics, and other departments regarding financial matters.
• Verify supporting documents for school purchases and expenses.
• Maintain records relating to school events, activities, vendors, and departmental expenses.
• Ensure that financial transactions are supported by appropriate authorization and documentation.

Required Qualifications

• Bachelors degree in Commerce, Accounting, Finance, or a related field.
• B.Com / M.Com / CA Inter / MBA Finance candidates may be preferred.
• Working knowledge of accounting principles and financial procedures.
• Proficiency in MS Excel and accounting software/ERP systems.
• Knowledge of Tally or similar accounting software will be an advantage.

Experience

• 3-5 years of relevant experience in accounting/finance.
• Experience in a school, educational institution, corporate organization, or similar structured environment will be preferred.
• Candidates with experience in handling payroll, vendor payments, reconciliations, and statutory compliance will be preferred.

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