Accounts Executive

Position Summary

The Accounts Executive is responsible for managing day-to-day accounting transactions, ensuring accurate processing of Accounts Receivable (AR) and Accounts Payable (AP), and supporting the monthly financial closing process. This role ensures timely data entry, proper documentation, and compliance with internal control policies and accounting standards.

Key Responsibilities

1. Day-to-Day Operations

Accounts Receivable (AR):

• Issue customer tax invoices, debit/credit notes, and official receipts accurately and on time.
• Reconcile incoming bank receipts against customer invoices and maintain up-to-date debtor ledgers.
• Monitor outstanding payments, issue monthly Statements of Accounts (SOA), and follow up on collections to minimize overdue balances.

Accounts Payable (AP):

• Verify supplier invoices, matching them against Purchase Orders (PO), Goods Received Notes (GRN), and Delivery Orders (DO).
• Prepare payment vouchers, local/overseas bank transfers, and cheques for vendor payments according to credit terms.
• Reconcile supplier account statements and resolve invoice or pricing discrepancies directly with vendors.

2. Month-End Closing & Reporting

• Generate and analyze monthly AR and AP ageing reports for management review.
• Prepare journal entries, including accruals, prepayments, depreciation, and bank charges.
• Perform monthly bank reconciliations and general ledger (GL) schedules.
• Assist in full-set account closing, trial balance preparation, and inventory/costing adjustments.

3. Compliance & Administrative Support

• Maintain proper filing of financial records, tax invoices, and accounting documentation for audit readiness.
• Assist in internal & external audit, tax computation, and statutory compliance matters as required.
• Perform any other ad-hoc finance and administrative duties assigned by superior.

Requirements & Qualifications

• Education: Diploma or Bachelor’s Degree in Accounting, Finance, LCCI, ACCA, or equivalent professional qualification.
• Experience: Fresh graduates or candidates with less than 1 year of relevant accounting/bookkeeping experience are welcome to apply.
• Core Knowledge: Basic understanding of double-entry bookkeeping, AR/AP workflows, general ledger, and basic costing/inventory principles.
• Technical Skills: Proficiency in computerized accounting systems (e.g., AutoCount or ERP systems).
• Good command of Microsoft Office applications, particularly Excel (vlookup, sumif, basic formulas).
• Strong attention to detail and high numerical accuracy
• Good interpersonal and communication skills.
• Ability to meet tight month-end reporting deadlines and work independently with minimal supervision.