Accounts Executive

Accounts Executive – Logistics & Freight Forwarding

Department: Finance & Accounts
Experience: 1–4 Years
Location: Ahmedabad
Employment Type: Full-time

Job Summary

Moonglade Logistics is looking for a detail-oriented Accounts Executive to manage day-to-day accounting activities and support the finance function. The role will involve maintaining books of accounts, handling billing and collections, processing vendor invoices, bank reconciliation, GST/TDS-related documentation, and coordinating with internal teams, customers, and vendors.

Key ResponsibilitiesAccounting & Bookkeeping

• Maintain day-to-day accounting entries in Tally/ERP/accounting software.
• Record sales, purchase, receipt, payment, journal, and expense transactions.
• Maintain accurate ledgers and supporting documents.
• Perform regular bank, customer, and vendor reconciliations.
• Assist in month-end and year-end closing activities.

Billing & Receivables

• Prepare and process customer invoices for freight, transportation, handling, and other logistics services.
• Verify billing details against shipment/operational records.
• Track outstanding customer payments and follow up for timely collections.
• Prepare accounts receivable ageing reports.
• Resolve billing discrepancies in coordination with the operations and sales teams.

Payables & Vendor Management

• Verify and process vendor bills, transporter invoices, freight bills, and expense claims.
• Match invoices with supporting documents and operational records.
• Maintain vendor ledgers and reconcile outstanding balances.
• Coordinate with vendors regarding billing discrepancies and payment-related queries.

Taxation & Compliance

• Assist with GST, TDS, and other statutory accounting requirements.
• Ensure proper maintenance of tax-related invoices and supporting documents.
• Coordinate with the CA/auditor for required records and information.
• Support preparation of data for GST returns, TDS returns, audits, and other compliance activities.

MIS & Reporting

• Prepare regular accounts and MIS reports for management.
• Maintain receivables, payables, cash flow, and expense reports.
• Assist management in monitoring outstanding payments and operational expenses.
• Maintain accurate financial records and documentation.

Required Skills

• Good knowledge of accounting principles and bookkeeping.
• Working knowledge of Tally/ERP and MS Excel.
• Understanding of GST and TDS.
• Good reconciliation and analytical skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience in the logistics/freight forwarding/transportation industry will be an advantage.

Qualification & Experience

• B.Com / M.Com / CA Inter / equivalent qualification preferred.
• 1–4 years of relevant experience in accounting and finance.
• Candidates with logistics, freight forwarding, transportation, or trading-company accounting experience preferred.

Key Performance Indicators

• Billing accuracy and timeliness
• Customer and vendor ledger reconciliation
• Collection follow-up and receivables control
• Timely processing of vendor invoices
• Accounting entry accuracy
• GST/TDS documentation accuracy
• Timely submission of MIS reports
• Proper maintenance of financial records

Ideal Candidate

The ideal candidate should be accurate, organized, responsible, and comfortable working with numbers and financial records. Experience in logistics or freight-forwarding accounts will be an added advantage.

Pay: ₹10,000.00 - ₹30,000.00 per month

Application Question(s):

• What is your current CTC?

Experience:

• accounts: 2 years (Required)

Work Location: In person