Accounts Executive

Role & responsibilities

Job Description

1. Daily Market Rate Updates:

• Update the daily market rates of gold, silver, and diamonds in the designated Google Sheet.
• Compare the current day's rates with the previous day's closing values and highlight significant changes for management review.
• The closing stock quantity details from the previous day must be accurately carried forward and recorded as the opening balance for the following day.

2. Branch Voucher Management:

• Verify and ensure timely entry of daily vouchers from all designated branches on a daily basis.
• Cross-check the accuracy and completeness of each entry to maintain financial consistency across locations on a daily basis.

3. Support to Sales Operations:

• Provide operational assistance to sales support functions, including Billing, GSS (Gold Saving Scheme), and Cash Counter, during their absence or peak hours.

4. Purchase Bill Accounting:

• Record and account for all purchase invoices accurately in the Tally ERP system on a daily basis.
• Coordinate with the purchase team to collect the invoices and ensure the same in Tally ERP Software.

5. Goldsmith & Hallmark Movement Tracking:

• Monitor and maintain a log of goldsmith issues and receipts.
• Track hallmarking movements with clear documentation for inward and outward transactions.

6. Vendor Bill Management:

• Ensure timely accounting of all vendor invoices in the Tally ERP software.
• Follow up with respective departments or vendors in case of discrepancies or missing documentation.

7. Statutory Compliances :

• Generate GST-compliant E-Invoices as and when required, in accordance with statutory guidelines.
• Ensure all invoices are uploaded correctly on the GST portal without delay.
• Ensure accurate calculation of TDS eligibility for all suppliers, vendors, and service providers in compliance with statutory requirements.
• Perform calculation and reconciliation of GSTR-2A and GSTR-2B on or before the 15th of every month, ensuring alignment with input tax credit claims.
• Ensure timely preparation and filing of GSTR-1B calculations on or before the 5th of every month, with complete and accurate sales data.

8. Payment Gateway Reconciliation:

• Perform daily reconciliation of payment gateway transactions with recorded sales and bank credits.
• Resolve any mismatches or pending settlements in coordination with the concerned teams.

9. Monthly Review Presentation:

• Prepare data-driven PowerPoint presentations for monthly review meetings.
• Ensure accuracy and presentation of figures, trends, and actionable insights.

10. Branch Data Validation for Reviews:

• Validate and cross-verify data submitted by all branches for review meetings.
• Ensure consistency in data reporting format, accuracy, and alignment with central records.

11. Invoice Tracking:

• Monitor and maintain a register for all issued invoices on a daily basis.
• Highlight and escalate any inconsistencies or delays to the reporting authority.

12. Day-End Closure:

• Ensure proper day-end closure in all three instances of Tally software used across branches.
• Validate that no discrepancies or unrecorded entries remain pending before daily system shutdown.

13. Stock Audit:

• Ensure the monthly stock audit is conducted in coordination with the internal audit team, following the defined audit schedule and procedures

14. Cost Efficiency & Internal Control Systems:

• Regularly provide feedback to management on opportunities to streamline routine processes and identify potential areas for cost reduction

Preferred candidate profile:

• Proficiency in Tally Prime and Microsoft Excel.

• Strong Knowledge of GST, TDS, and other Taxation aspects.

• Experience with account reconciliation and financial reporting.

• Excellent communication skills, including email drafting and professional correspondence.

• Positive attitude, strong work ethic, and attention to detail.

• Benefits:

• Food Provided

• Accommodation Provided

• Note: Time Should be 9.00 Am to 9.00 Pm