Accounts Executive

Role Summary

The Accounts Executive is responsible for day-to-day accounting operations including invoice processing, vendor payments, customer receipts, bank & cash entries, ledger maintenance, reconciliations, and compliance support (GST/TDS). The role ensures books are accurate, documents are properly maintained, and timely reporting is enabled for management decisions.

Key Responsibilities1) Daily Accounting & Bookkeeping

• Record all transactions in the accounting system / ERP / Tally (sales, purchase, expenses, receipts, payments, journal entries).
• Maintain cash & bank books with proper narration and supporting documents.
• Verify coding/heads for expenses and ensure entries are posted to correct ledgers/cost centers/projects.
• Maintain documentation for all entries (invoice, PO/WO, delivery proof, approval emails, etc.).

2) Vendor Billing & Payments (Accounts Payable)

• Verify vendor bills against PO/WO, GRN/material inward, measurement sheets, or service completion confirmations.
• Ensure approvals are taken as per internal payment process before posting bills.
• Prepare vendor payment statements and coordinate payment scheduling with management.
• Track advances, retention, debit/credit notes, and vendor outstanding.
• Communicate with vendors for statement reconciliation and missing documents.

3) Customer Billing & Collections (Accounts Receivable)

• Generate invoices as per contract/WO terms, milestone completion, or agreed billing schedules.
• Track customer collections and follow up with internal teams for pending receivables.
• Post receipts accurately and allocate against invoices/projects.
• Maintain customer ageing reports and escalation of critical overdue items.

4) Bank, Cash & Reconciliations

• Perform bank reconciliation (BRS) periodically (daily/weekly/monthly).
• Reconcile cash book, petty cash, and expense vouchers.
• Track cheque/NEFT/RTGS status and update payment registers.

5) GST / TDS / Statutory Compliance Support

• Ensure GST invoices are compliant (GSTIN, HSN/SAC, place of supply, tax breakup).
• Assist in GST filings preparation: outward/inward data coordination, ITC checks, vendor GST compliance follow-ups.
• Track and assist with TDS deductions, challans, and returns (as applicable).
• Maintain statutory files for audit and compliance readiness.

6) Reporting & MIS

• Prepare and update:
• Vendor outstanding & ageing
• Customer outstanding & ageing
• Daily cash/bank position
• Project-wise expense tracking (if applicable)
• Payment tracker / payment planner
• Provide data for monthly closing, trial balance support, and management reports.

7) Month-End / Year-End Support

• Assist in month-end closing activities: provisions, accruals, prepaid adjustments.
• Support statutory audit/internal audit by arranging vouchers and responding to queries.
• Maintain proper filing (physical + digital) of vouchers and supporting documents.

8) Coordination & Internal Control

• Coordinate with procurement, projects, HR, and management for approvals and document flow.
• Follow internal controls for payment authorization, bill verification, and documentation.
• Suggest improvements in accounting process, filing system, and payment governance.

Required Skills & Competencies

• Strong understanding of accounting basics: ledgers, vouchers, debit/credit, P&L concepts.
• Working knowledge of GST & TDS fundamentals.
• Proficiency in MS Excel / Google Sheets.
• High attention to detail and ability to work with deadlines.

Qualifications

• B.Com / M.Com (preferred)
• Additional certification in Tally/GST is a plus

Experience

• 1–4 years in accounting operations (construction/interiors/real estate experience preferred)

Tools / Systems (Preferred)

• Tally Prime / Zoho Books / ERP
• Google Workspace (Sheets/Drive)
• Basic knowledge of e-invoicing/e-way bill (if applicable)

Performance Indicators (KPIs)

• Timeliness and accuracy of entries
• Vendor bills processed on time with complete documentation
• Payment cycle adherence & vendor/customer ageing control
• BRS accuracy and closure time
• Compliance readiness (GST/TDS support, audit documentation)

What Success Looks Like in This Role

• Books are clean, updated, and verifiable at any time.
• Vendor/customer reconciliations are accurate with minimal disputes.
• Payments and collections are tracked proactively.
• Compliance documents are maintained and readily available.

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Work Location: In person