Accounts Executive (Contract)

*This is a contract role for maternity cover. The contract period is 3 months and is extendable up to 6 months.

Job Description

Accounts Payable

• Record and process daily Purchase Invoices into the accounting system
• Update the Cash Book with all relevant payment and receipt transactions
• Prepare Payment Vouchers (PVs) based on requests from Finance, HR, and other departments, including ad hoc payment requests when required
• Coordinate with relevant personnel to ensure payment requests are complete and properly authorized
• Prepare the monthly payment schedule from the accounting system for management review and generate the corresponding Payment Vouchers

Accounts Receivable

• Record Overseas Sales Invoices received from the Logistics Team into the accounting system
• Prepare and issue intercompany backcharge Debit Notes to related companies

Employee Claims & Corporate Card Administration

• Process and record employee expense claims for Mlion Corporation through the company’s system
• Collect monthly corporate credit card statements, consolidate supporting documents, and record the related transactions in the accounting system

Financial Reporting & Monitoring

• Update the weekly finance information, including bank available balances, inventory balances, and Accounts Receivable (AR) ageing reports

General Responsibilities

• Maintain accurate and timely account closing in accordance with company policies and procedures
• Liaise with internal departments to obtain supporting documents and resolve accounting-related matters
• Carry out other accounting and finance duties as assigned by management

Job Requirements

• Able to start immediately
• Diploma or Degree in Accountancy, Finance, or an equivalent professional accounting qualification (e.g., ACCA, LCCI)
• 1 to 3 years of hands-on experience in Accounts Payable (AP) and Accounts Receivable (AR) functions
• Proven ability to adapt quickly to established workflows, chart of accounts, and company procedures.
• Prior experience taking over temporary assignments or maternity covers is an added advantage.
• Proficiency in accounting software systems (e.g., Globe3, SAP, Xero, MYOB, or QuickBooks)
• Proficient in Microsoft Office and Google systems
• Strong understanding of basic accounting principles and local GST/tax compliance rules
• Self-reliant and fast-learning, capable of handling daily tasks independently during the leave period
• Strong attention to detail to ensure zero disruption to vendor payments or invoicing
• Clear communication skills to liaise effectively across all departments
• Excellent organizational skills to manage recurring weekly balance updates and tight monthly closing deadlines

Others

• Working hours: 9am to 5pm, Mondays to Fridays