Accounts Executive (P2P) - Night Shift

JOB SUMMARY

The P2P Executive supports US Procure-to-Pay operations, focusing on PR/PO processing and corporate card administration. Responsibilities include cardholder support, transaction and documentation review, request resolution, and accurate records in line with company policy and SLA timelines.

DUTIES AND RESPONSIBILITIES

• Process Purchase Requisitions and create or update Purchase Orders in accordance with approved requests, supporting documentation, and company policies.
• Review requisitions for completeness, appropriate coding, budget or approval evidence, and required vendor information; route exceptions to the appropriate approver.
• Coordinate with requestors, vendors, and internal procurement stakeholders to clarify requirements and track PR-to-PO progress.
• Maintain accurate PR and PO records, supporting documents, and change history in the applicable systems.
• Support corporate credit card administration, including cardholder setup, updates, access changes, and closure requests in accordance with approvals and policy.
• Monitor card transactions and expense submissions for required receipts, business purpose, coding, and approvals; follow up on missing or incomplete items.
• Perform transaction quality checks and periodic credit card audits to identify duplicate, unusual, unsupported, or out-of-policy expenses and escalate concerns.
• Assist with card statement reconciliation and resolve transaction questions, disputed charges, and documentation gaps with cardholders and relevant providers.
• Manage procurement and credit card queries through Jira or the designated ticketing system; provide timely updates and meet SLA timelines.
• Prepare and maintain reports on PR/PO status, card expense submissions, exceptions, and open requests; highlight aging items for follow-up.
• Follow internal controls and procurement and card policies; maintain process documentation and recommend practical improvements to accuracy and turnaround time.
• Undertake other job-related responsibilities assigned by the line manager.

NOWLEDGE, SKILLS & ABILITIES

• High attention to detail and strong transaction quality-checking skills.
• Working knowledge of Purchase Requisition and Purchase Order processes.
• Experience working with SAP Concur and corporate card or expense management processes.
• Proficiency in Excel, including VLOOKUP or XLOOKUP and Pivot Tables.
• Ability to identify errors, support process compliance, and follow internal controls.
• Working knowledge of Jira or another ticket management system; strong written and verbal communication skills.
• Ability to manage multiple requests, prioritize work, and meet defined SLA timelines.

EDUCATION AND EXPERIENCE

• Bachelors degree in Commerce, Finance, Business, or a related field preferred.
• 2+ years of experience in Procurement Operations, including PR and PO processing.
• Experience with SAP Concur; exposure to corporate card administration or expense audits is preferred.
• Proficiency in Excel, including VLOOKUP or XLOOKUP and Pivot Tables.
• Familiarity with procurement controls, transaction documentation, and ticket-based support processes.