Accounts Executive/Assistant

Job Summary

An account executive/assisstant is as follows and not limited to responsible for general administrative tasks and accounts receivable (AR) and accounts payable (AP) duties, China and Singapore group accounts and reporting, and HR duties. This role supports and works closely with the senior accounts executive, as well as the director, by managing accounting duties, HR, and any ad hoc duties as required.

Main Responsibilities (not limited to)

Admin assistant duties

General office administration: Performing a range of administrative duties, including data entry, filing, document management, and providing general office support (stationery/drinking water, answering phone calls, etc.)

Handle incoming calls, messages, and emails from customers.

Support and liaise with customers, vendors, and the internal team to address inquiries and resolve any issues promptly and professionally.

AR (Accounts Receivable) duties

Payment Processing: Apply payments (checks, electronic transfers) to customer accounts and deposit funds.

Collections: Monitor aging reports, contact customers about late payments, and implement collection strategies.

Reconciliation: Reconcile the AR ledger to ensure all payments and credits are correctly applied.

Customer Service: Handle billing inquiries, resolve discrepancies, and maintain positive client relationships.

SOA: To generate and save statements into the relevant folder.

AP (Accounts Payable) duties

Invoice Processing: Assisting with accounts payable and receivable processes, such as invoicing, payment reconciliation, and recordkeeping.

Vendor Management: Handle payment inquiries.

Reconciliation: Reconciling vendor statements and bank accounts to ensure accuracy. Some examples:

i.SF Express, McLink, DHL, ARAMEX ii.Staff reimbursement iii.Logistic companies iv.Office Supplies: Stationaries, water, etc (Oregon, Prime, Prolife)

Other Responsibilities

Support for China and Singapore group accounts and reporting.

Support future expansion of eCommerce's sales and reporting.

Support implementation in SOP and other accounting or administrative procedures, if necessary.

Provide HR support as required.

Provide support to the management team with ad hoc projects as when required.

Support general office administration, coordinating supplies, answering phones, etc.

Key skills and qualifications

Education & Experience: A minimum NITEC, Diploma in Accounting, Business Accounting, SCA, CPA or a related field/experience is required.

Technical skills: Proficiency in accounting software (SAP Business 1) and Microsoft Office (Excel, Word, Outlook). Any other technical skills and overseas accounting knowledge would be advantageous.

Experience: Ability to manage AR, AP, and general ledger (GL) is beneficial.

Skills & Competencies: Responsible and willing to learn; Excellent organizational and multitasking abilities; Good communication skills and ability to work in a team or independently; High attention to detail and accuracy in data entry; Ability to handle confidential information with integrity.

Remarks:
Please indicate the details below in your resume. Candidates without the details below will be rejected automatically.

• Nationality
• Date of birth
• Reason for leaving the past three employments
• Last drawn and expected salary
• Expected availability

Working Hours: Monday to Friday 8:30am to 5:30pm

Office Address: Walking distance from Macpherson Mrt

Basic Salary Range: Up to $4,500 per month and variable bonus (negotiable)

Work Arrangement: In Person

Job Type: Full-time

We regret that only shortlisted candidates will be contacted.

Since 1983, we manufacture and supply high quality hotel guest room amenities and accessories including F&B and other products to high-end hotels, restaurants and airlines. In addition, we represent several leading quality brands in the hospitality industry. We have now grown into a global brand that helps hotels deliver consistent concepts across multiple countries. We have also partnered with major distributors of luxury branded amenities.