Accounts Payable Admin

The Role:

Due to continued expansion, Ashgrove Renewables has an exciting opening in our finance team in Mallow. The Accounts Payable Administrator will support the day-to-day processing of supplier invoices, purchase orders, and payments. Working collaboratively within the wider accounts team, this role is central to maintaining accurate financial records and ensuring suppliers and subcontractors are paid accurately and on time.

This is a fast-paced, collaborative role requiring solid financial technical skills combined with empathetic leadership and exceptional cross-functional communication abilities.

About Ashgrove Renewables:

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.

We are now inviting applications for an Accounts Payable Administrator, based in our Mallow office.

Main Duties and Responsibilities:

Invoice Processing

• Receive, review, and accurately code supplier and subcontractor invoices in Zoho Books.

• Match invoices against purchase orders (POs) and delivery records, flagging discrepancies for resolution.

• Ensure all invoices are approved in line with the company's Delegation of Authority policy before payment is processed.

• Maintain an organised digital filing system for all AP documentation.

Purchase Orders

• Liaise with the Stores, Operations, and Scheduling teams to confirm receipt of goods and services.

• Monitor open POs and follow up on outstanding deliveries or billing queries.

Supplier & Subcontractor Management

• Set up and maintain accurate supplier and subcontractor records.

• Respond to supplier queries regarding invoice status and payment timelines in a professional and timely manner.

• Reconcile supplier statements against the AP ledger on a regular basis.

Payments

• Assist in preparing weekly payment runs for review and approval by Management

• Ensure payment terms are adhered to and early payment discounts are captured where applicable.

Reporting & Month-End Support

• Assist with month-end close activities, including AP accruals and aged creditor reporting.

• Support Management with ad hoc financial reporting and analysis as required.

• Contribute to the maintenance of accurate job-level cost records, linking bills and expenses to the relevant CRM deal or project.

General Finance Administration

• Support the wider finance team with administrative tasks as required.

• Participate in continuous improvement initiatives within the accounts function.

• Adhere to all company policies and procedures, including data protection and financial controls.

Benefits

• Competitive salary commensurate with your experience
• Company Pension
• Performance related bonus
• Bike to Work scheme
• Onsite parking
• Employee Discounts
• Company Paid Leave
• Further educational support, training and development opportunities
• Sports and Social events and activities

Leaving Certificate or equivalent qualification; a relevant third-level qualification (e.g. Accounting Technician, Business, Finance) is an advantage. 0–2 years' experience in an accounts payable, bookkeeping, or finance administration role (recent graduates welcome). Strong numerical accuracy and attention to detail.