Accounts Payable Administrator

Ready to kick-start your career with a growing company where your work makes a real impact? Colliers Engineering & Design is seeking an Accounts Payable Administrator to join our team in Holmdel, NJ to process provider payments and other projects as assigned.

Whether you're a recent college graduate looking to start your professional journey or an early-career professional ready for your next opportunity, Colliers Engineering & Design offers a great place to grow your skills and make an impact. You'll have the opportunity to develop your skills, work alongside experienced professionals, and take on meaningful responsibilities.

• Process invoices and payment requests, ensuring accurate coding, complete supporting documentation, and appropriate approvals in compliance with company policies and procedures.

• Prepare and process vendor payments, including printed checks and electronic payments, for both scheduled disbursements and urgent payment requests.

• Support accounts payable payment runs by reviewing, matching, and reconciling invoices to corresponding payments.

• Respond to and resolve internal and external inquiries regarding invoice status, payment processing, and vendor account activity.

• Monitor outstanding and unclaimed checks, coordinating with vendors to void, reissue, and update payment records as necessary.

• Provide supporting documentation and assist with internal and external audit requests.

• Maintain accurate vendor records, including W-9 documentation, tax information, and related compliance requirements.

• Assist with accounts payable month-end activities, reconciliations, and reporting as needed.

• Support annual 1099 preparation by maintaining accurate vendor tax information and assisting with year-end reporting.

• Help identify opportunities to improve accounts payable processes, controls, and efficiency.

• High School Diploma or GED.

• Advanced studies in finance or business administration preferred.

• 1-2 years experience accounts payable or general accounting experience preferred.

• Experience with BST preferred but not required.

• Detail and deadline-oriented.

• Analytical and problem-solving skills.

• Ability to maintain high level of confidentiality.

• Ability to work independently and collaboratively in a fast-paced environment.

• Reasonable proficiency in the use of Microsoft Excel.

• Ability to learn and adapt to new systems, processes, and technologies.

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.20 to $29.14 per hour (depending on qualifications)