Accounts Payable Administrator

Accounts Payable Administrator

The Opportunity

A well-established organisation is seeking an Accounts Payable Administrator to join its finance team. This role is responsible for ensuring the accurate and timely processing of supplier invoices, maintaining strong financial controls, resolving supplier queries, and supporting the integrity of the purchase ledger.

Key Responsibilities

• Invoice Processing & Coding: Accurately register and code supplier invoices and supporting documents, ensuring costs and recoverable taxes are allocated correctly.
• Matching & Approval Workflow: Match invoices against purchase orders and supporting documentation, investigate exceptions, and ensure approvals are obtained in a timely manner.
• Payment Preparation: Prepare supplier payment runs in accordance with agreed payment terms and due dates, ensuring appropriate segregation between payment preparation, approval, and release.
• Supplier Master Data & Controls: Maintain supplier records and complete verification checks for new suppliers and amendments to existing supplier details, particularly bank account changes.
• Ledger Reconciliation: Reconcile supplier statements, investigate discrepancies, and resolve queries to maintain an accurate purchase ledger.
• Compliance & Controls: Adhere to company policies, procedures, and internal controls, ensuring all mandatory training requirements are completed.
• Continuous Improvement: Support the efficient operation of the finance function and contribute to process improvement initiatives where appropriate.
• Carry out any other reasonable duties required within the role.

Skills & Experience

• Previous experience within a high-volume Accounts Payable or Purchase Ledger environment.
• Strong attention to detail with a methodical and organised approach to work.
• Comfortable working to deadlines and managing a structured processing timetable.
• Experience using finance or ERP systems; Sage experience would be advantageous but is not essential.
• Good understanding of controls relating to supplier management, invoice processing, and payment authorisation.
• Strong communication skills with the ability to manage supplier and internal stakeholder queries professionally and effectively.

What's Needed to Succeed

• Ability to work accurately in a fast-paced environment.
• Strong problem-solving and reconciliation skills.
• Proactive and collaborative approach to supporting the wider finance team.
• Commitment to maintaining high standards of financial control and data accuracy.