Accounts Payable Administrator

Job Summary

We are looking for an Accounts Payable Administrator to be part of BONDCLAD GROUP OPC. Join the Accounts Payable team in achieving its accounting goals! The Accounts Payable Administrator will work together with the Accounting Officer and Accounting Manager in accurately processing vendor payable invoices for payment on a timely basis and provide consistent and precise coding for accuracy of financial records.

About Us:

At BC Group, we are driven by a vision to be the cornerstone of success for construction businesses and contractors, offering comprehensive back-office solutions. We empower our clients through meticulous bookkeeping, reliable accounting, seamless payroll, HR services, and efficient admin support. Our commitment is to deliver financial clarity, fostering growth and enabling our clients to focus on building success while we handle the complexities of the back office with precision and expertise.

Job Description

Essential Duties and Responsibilities:

• Draft, review, and submit received bills for approval and payment processing.
• Review the ABN of each supplier before entering bills to ensure the correct Tax (GST) code is applied.
• Cross-check invoices with bank details, payments, and expenses to ensure payment accuracy.
• Verify and confirm, via call and email, the bank details of new suppliers and existing suppliers with updated bank accounts.
• Reconcile vendor statements with company records, request any missing invoices, and resolve variances, if there’s any.
• Coordinate with the Inventory & Procurement Administrator to reconcile the daily orders list and obtain proof of delivered orders for bill approval submission.
• Verify and process credits/refunds – all communications and documents should be complete.
• Liaise with the Accounts Receivable (AR) Team regarding intercompany transactions.
• Lead the AP communications and should act as the main contact person. Facilitate communication via phone and/or email between vendors and operations teams to ensure the most accurate information is being paid, received, and taxed in a timely manner.
• Monitor and ensure that AP Inboxes are cleared daily before end of day (EOD).

Reporting:

• Weekly Accounts Payable Aging Report
• Monthly Statements Reconciliation Report

Knowledge, Skills & Abilities:

• Must be of any finance-related background
• Must have good English communication skills both written and oral.
• Must have at least basic excel skills.
• Experience in XERO and Microsoft is preferred but not required.
• Able to maintain a high level of accuracy in preparing and entering accounting information into relevant accounting software.
• Willingness to contribute above daily tasks to help the company in meeting deadlines.

Education and Experience:

• Fresh graduates are welcome to apply.
• Accounting or Financial Management graduates will be prioritized.

Work Schedule (Dayshift)

• Monday to Friday (6AM-3PM; Manila Time)

Work Setup (Onsite)

• Onsite work
• Equipment will be provided by the company.
• UP AyalaLand TechnoHub, Quezon City.

Why work with us?

• Competitive Salary package
• Monthly leave accrual (pro-rated upon regularization)
• Additional Gifted Leaves
• Paid company shutdown period in December
• HMO on your 3rd month, additional dependent per tenure.
• Opportunity to handle international clients
• Weekly Employee engagement (Friday Snacks and Drinks), Company events, etc.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person