Accounts Payable Administrator

ABOUT GROUP SOPEX

Group Sopex is a family-owned global commodities trading company headquartered in Antwerp, with more than 130 years of history. We specialize in soft commodities such as coffee and sugar, combining deep market expertise with strong customer partnerships. Our values remain constant: flexibility, long-term thinking, and a commitment to sustainable and ethical sourcing. Customers appreciate not only our commercial excellence but also the close personal relationships we build and our dedication to delivering reliable, tailored solutions.

THE ROLE

To strengthen our Finance team in Antwerp, we are looking for an Accounts Payable Administrator. Reporting to the Group Finance & Controlling Manager, you are responsible for the accurate and timely processing of supplier invoices, payments, and related accounting transactions across several group entities. You keep the day-to-day accounts payable process running smoothly, make sure financial records are complete, correct, and well organized, and help safeguard strong internal controls. This role suits someone who enjoys structure and precision, takes ownership of high transaction volumes, and takes pride in a supplier ledger that is clean, reconciled, and up to date.

KEY RESPONSIBILITIES

• Invoice processing: process, verify, and record supplier invoices accurately and on time, with correct coding, approvals, and supporting documentation.
• Vendor master data: maintain complete and up-to-date supplier records.
• Supplier payments: prepare payment proposals and execute supplier payments through the Isabel and Atlar banking platforms, closely monitoring payment deadlines.
• Bank processing: process and reconcile daily bank transactions related to supplier payments, ensuring accurate matching between bank and accounting records.
• Supplier reconciliations: reconcile supplier accounts, investigate discrepancies, and resolve invoice, payment, credit note, and balance issues with suppliers and internal stakeholders.
• Month-end closing: prepare and reconcile accounts payable balances and related documentation as part of the monthly close.
• Internal controls & compliance: apply internal controls, company policies, and accounting procedures, and keep financial records complete and well organized.
• General finance support: assist with general expense invoices, employee expense claims, audit requests, and other finance-related administration.
• Continuous improvement: contribute to process improvements, system enhancements, and ERP projects, and support accounts receivable activities when needed.

YOUR PROFILE

Education & Experience

• Bachelor's degree in accounting, finance, or a related field, or equivalent through experience.
• At least 2 years of experience in accounts payable or a comparable accounting role.
• Experience in a multi-entity or international environment is a plus.

Technical Skills

• Solid understanding of accounts payable processes, reconciliations, and month-end closing.
• Experience with Microsoft Business Central (or a similar ERP system) and BI tools.
• Very good knowledge of Microsoft Office, especially Excel.
• Familiarity with banking platforms such as Isabel or Atlar is a plus.

Soft Skills

• Highly accurate, with strong attention to detail and data quality.
• Well organized, methodical, and disciplined in handling high volumes of transactions.
• Strong sense of responsibility: you follow procedures and work reliably and independently.
• Proactive and analytical in spotting and resolving discrepancies.
• Clear communicator with suppliers, banks, and internal stakeholders.
• Able to prioritize your workload and consistently meet deadlines.
• Team-oriented and flexible, adapting easily to changing business needs.

Languages

• Dutch and English (required); French is a plus.

WHAT WE OFFER

• Training & development
• Eco-vouchers
• Electronic meal vouchers
• Hospitalization insurance
• Hybrid working (Berchem)
• 130+ years of stability & heritage

HOW TO APPLY

Please send your CV and application to [email protected].

Pay: €2.800,00 - €3.800,00 per month

Benefits:

• Company computer
• Company events
• Eco vouchers
• Food allowance
• Hospitalization insurance
• Professional development assistance
• Retirement plan
• Work from home

Work Location: In person