Accounts Payable Analyst

Vacancy Name

Accounts Payable Analyst

Req Number

VN524

Employment Type

Full-Time

Location

India

Position Summary

About Claranet

Founded at the beginning of the dot.com bubble in 1996, our CEO Charles Nasser had a light bulb moment to develop a truly customer-focused IT business. Since then, Claranet has grown from an Internet Service Provider (ISP) in the UK to being one of the leading business modernisation experts, who deliver solutions across 11+ countries.

At Claranet, we’re experienced in implementing progressive technology solutions which help our customers solve their epic business challenges. We’re committed to understanding their problems, delivering answers quickly, and making a lasting impact to their business.

We are agile, focused and experienced in business modernisation. Our approach helps customers make genuine, significant shifts in their business strategy, to deliver financial savings, boost innovation, and create a resilient business. We continually invest in our people and the latest technologies, so our customers get peace of mind knowing that they have access to the best talent and services.

In the UK we have over 500 staff working in London, Gloucester, Warrington, Leeds or as homeworkers.

Working For Claranet

Here at Claranet we pride ourselves on going the extra mile for and with our employees (yes, we really mean it).

We offer an extensive benefits package that you can tailor to your needs, inclusive of a matching contribution pension scheme, healthcare, insurance, dental, discounted gyms and app supported benefit access.

But what we think makes us different is ‘Team Claranet,’ our dedicated internal part of the business that supports you with matters close to your heart. We proudly support local charities in each of our office locations, support employees with paid charity leave, organise key charity fundraising event per year and have a dedicated committee responsible for supporting employee’s fundraising efforts.

Our Vision

Our vision is to become the most trusted technology solutions partner; renowned for being the best and brightest, having lasting impact with our customers and delivering exceptional returns to our stakeholders.

Position Summary

The Accounts Payable Analyst will be responsible for overseeing all supplier and employee expense processing and payment.

Role Mission

The role of the Accounts Payable Analyst is to process supplier and employee expense transactions, ensuring that transactions are processed accurately and duly authorized and that payments are made in line with agreed payment terms.

Objectives & Key Results

• All supplier invoices to be processed and paid within agreed payment terms
• Employee expenses submissions to be reviewed, approved, and paid in line with fortnightly processing and payment timetable
• Monitoring of any open AP items and aged balances, working with suppliers to clear and resolve any outstanding issues
• Timely responses to supplier and employee queries raised to the accounts payable inbox

Duties and Responsibilities

Essential Roles & Responsibilities

• Processing of supplier invoices and credit notes, including coding and matching, ensuring that any discrepancies are investigated and resolved on a timely basis
• Oversee and complete supplier statement reconciliations and liaising with suppliers to resolve invoicing queries
• Monitoring open AP items and the clearing of old outstanding items and debit balances
• To prepare and process approved ad hoc manual payments and weekly electronic supplier payment runs
• To prepare and process fortnightly employee expense runs
• To prepare supplier statement reconciliations on a timely basis and investigate and resolve any discrepancies
• To critically assess the accounts payable process, recommend and implement process improvements and to ensure that all accounts payable processes are fully documented
• Complete month end procedures and reporting by specified deadlines
• To ensure that all expense claims are authorised by the relevant manager and that VAT receipts are attached where appropriate, raising payments and allocating costs to correct nominal ledger account
• Ensure that all expense claims are in line with the Claranet expense policy and relevant HMRC legislation and challenge employee or approvers where claims fall outside of the agreed policies
• Other ad hoc duties as required

Teams To Collaborate With

• Financial Systems – To ensure that Financial Systems are operating effectively and to support any systems change initiatives
• Procurement – To ensure that the procure to pay processes are working efficiently and effectively
• All Business Areas – To ensure that employee expense claims are approved and paid on time

Position Specifications

Behavioural Competencies – Organisational Behavioural Fit

• Ability to work autonomously and prioritise workload in alignment with the business needs
• Ability to work well within a team and build relationships both throughout the organisation and with relevant third parties
• A quick learner, able to pick up using multiple new systems

Critical Competencies – Technical Fit

• At least 5 years solid Accounts Payable experience
• Experience within a within a medium to large sized business
• Experience of working in high transactional environment
• Excellent administrative and problem-solving skills
• Experience with Microsoft-based accounting software (preferably F&O)
• Good IT skills and a working knowledge of Microsoft Excel

Salary

Competitive