Accounts Payable Analyst

Role & responsibilities

We are seeking an experienced, detail-oriented Accounts Payable Specialist to oversee end-to-end procure-to-pay (P2P) operations. In this role, you will be responsible for full-cycle accounts payable, vendor relationship management, invoice processing, and financial reconciliations. The ideal candidate possesses deep hands-on experience with modern ERP systems, strict adherence to internal controls, and the ability to optimize vendor workflows.

Key Responsibilities

Invoice & Payment Processing

• Process, code, and post high-volume vendor invoices, credit notes, and expense reports with high accuracy.
• Perform 2-way and 3-way matching (Purchase Orders, Receiving Documents, and Invoices) to identify and resolve discrepancies.
• Prepare weekly, bi-weekly, and monthly payment runs via ACH, wire transfers, cards, and checks.
• Review and verify employee expense reports in compliance with company travel and expense policies.

Vendor Management & Reconciliation

• Act as the primary point of contact for vendor inquiries, resolving payment disputes, billing issues, and statement discrepancies.
• Maintain vendor master records, ensuring up-to-date banking details, payment terms, and compliance tax documentation (e.g., W-9s, 1099s, GST/VAT details).
• Perform regular monthly vendor statement reconciliations to ensure complete accuracy of ledger balances.

Month-End Closing & Reporting

• Prepare Accounts Payable aging reports and provide key updates on cash disbursements and outstanding liabilities.
• Assist in month-end and year-end closing processes, including accruals for unbilled goods/services (GRNI/IRNI).
• Support internal and external audit requests by providing necessary documentation and schedules.
• Monitor AP metrics, such as processing turnaround times, discount capture rates, and exception rates.

Qualifications & Skills

• Education: Bachelors degree in Accounting, Finance, Business Administration, or a related field.

• Experience: 3 to 6 years of direct experience handling high-volume Accounts Payable in a corporate environment.

• ERP Proficiency: Solid working knowledge of ERP systems such as SAP, Oracle NetSuite, QuickBooks Enterprise, Workday, or Microsoft Dynamics 365.

• Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, SUMIFs) and automated invoice processing tools (e.g., Concur, Tipalti, Bill.com).

• Core Competencies:

• Strong understanding of GAAP/IFRS principles related to liabilities and accruals.

• Deep familiarity with local tax regulations (e.g., US 1099 compliance, GST/TDS withholding if applicable).

• Exceptional attention to detail and analytical problem-solving skills.

• Strong written and verbal communication skills for cross-departmental and external vendor interactions.