Accounts Payable Analyst (URGENT)

About the role

The Accounts Payable (AP) Analyst is responsible for the accurate and timely processing of supplier invoices, employee reimbursements, and other accounts payable transactions. The role ensures that payments are properly supported, approved, recorded, and processed in accordance with company policies and established accounting procedures. The AP Analyst will also assist in vendor account reconciliation, resolution of invoice and payment issues, month-end closing activities, and maintenance of accurate accounts payable records.

Key responsibilities

• Receive, review, validate, and process supplier invoices and other payment requests.
• Verify invoices against purchase orders, receiving documents, contracts, and other supporting documents, as applicable.
• Ensure appropriate approvals are obtained prior to invoice posting and payment.
• Perform proper account coding and record AP transactions accurately in the accounting or ERP system.
• Process employee reimbursements, advances, and other expense-related transactions.
• Prepare invoices and approved transactions for scheduled payment runs.
• Monitor outstanding invoices and ensure payments are processed within agreed payment terms.
• Perform vendor statement and account reconciliations and investigate discrepancies.
• Coordinate with vendors, procurement, operations, and other internal departments regarding invoice and payment concerns.
• Assist in resolving duplicate invoices, payment discrepancies, credit memos, and other AP-related issues.

About you

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, Business Administration, or other related business course.
• At least 1 year of experience in Accounts Payable, General Accounting, or a similar finance role; fresh graduates with strong accounting fundamentals may also be considered.
• Basic understanding of accounting principles, particularly accounts payable, expense recognition, and account reconciliation.
• Familiarity with invoice processing, vendor reconciliation, and payment processing is preferred.
• Knowledge of Philippine taxation, particularly withholding taxes and VAT, is an advantage.
• Experience with ERP or accounting systems such as SAP, Oracle, NetSuite, QuickBooks, or similar systems is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Good analytical and problem-solving skills with strong attention to detail.
• Able to organize and process a high volume of transactions while maintaining accuracy.
• Good written and verbal communication skills.