Accounts Payable and Administrative Coordinator

Cohesion Phenomics
Rutherfordton, NC
Part-time | Approximately 8–12 hours per week
$18–$21 per hour

Job Summary

Cohesion Phenomics, an independent molecular diagnostics laboratory specializing in cardiovascular genetic testing, is seeking a dependable and detail-oriented Part-Time Accounts Payable & Administrative Coordinator.

This position is responsible for managing the laboratory's accounts payable process, maintaining accurate financial documentation, reconciling vendor accounts and company purchases, and providing limited financial and administrative support.

The position is well suited for someone who enjoys working with numbers and records, is highly organized, notices discrepancies, and can independently manage a defined set of responsibilities.

Responsibilities

• Receive, review, organize and track vendor invoices and bills
• Maintain accurate accounts payable records and payment due dates
• Match invoices with purchase orders, receipts and supporting documentation
• Review invoices for accuracy and investigate discrepancies
• Prepare vendor payments for management review and approval
• Maintain documentation for company credit-card transactions
• Reconcile credit-card charges with receipts and supporting records
• Reconcile vendor statements and investigate discrepancies
• Track recurring expenses and ensure bills are addressed according to established deadlines
• Maintain organized electronic financial records
• Assist with purchase-order documentation and vendor account maintenance
• Communicate professionally with vendors regarding invoices, statements and payment discrepancies
• Prepare periodic accounts payable summaries for management review
• Assist with defined financial and administrative projects as needed

Qualifications

Previous experience in accounts payable, bookkeeping, accounting support, financial administration or a similar detail-oriented role is preferred. Candidate must be proficient in Microsoft Excel.

Experience with the following is helpful:

• Accounts payable and invoice processing
• Purchase orders and vendor statements
• Credit-card reconciliation
• Spreadsheet-based financial records
• Accounting or financial-management software
• Electronic document and record management

Healthcare or laboratory experience is not required.

A college degree is not required. Demonstrated reliability, accuracy and relevant experience are more important for this position.

We Are Looking for Someone Who

• Has excellent attention to detail
• Maintains accurate and organized records
• Notices when numbers or documents do not match
• Investigates discrepancies rather than overlooking them
• Reliably completes work according to established schedules
• Follows issues through to resolution
• Can work independently with appropriate management oversight
• Communicates professionally with vendors and coworkers
• Is comfortable handling confidential financial information

Schedule

Approximately 8–12 hours per week.

A consistent weekly schedule is preferred, with some flexibility in how hours are distributed.

On-site position in Rutherfordton, North Carolina.

Compensation

$18–$21 per hour, depending on experience and demonstrated ability.

About Cohesion Phenomics

Cohesion Phenomics is an independent molecular diagnostics laboratory focused on cardiovascular genetics. We are a small organization where accuracy, accountability, organization and follow-through are important.

The Accounts Payable & Administrative Coordinator will work directly with laboratory leadership and will have clearly defined responsibility for the accounts payable function.

Job Type: Part-time
Expected hours: 8–12 per week
Pay: $18.00–$21.00 per hour
Work location: In person

Cohesion Phenomics is an equal opportunity employer.

Pay: $18.00 - $21.00 per hour

Expected hours: 8.0 – 12.0 per week

Work Location: In person