Accounts Payable (AP) Supervisor

Duties and Responsibilities:

Oversee AP, Treasury and Fixed Asset Team ensuring compliance as guided by Company’s Core Mandatory Controls and government regulations.

Ensures that Local Authority Grid for all requests for payment, vendor payment terms, Capital Expenditure requests, related disposals and are observed.

Supports Internal, External and Regulatory Audits together with Tax Supervisor and Financial Controller.

Initiates process review for potential improvements and automation

Account Payable

• Reviews and approves AP Vouchers of Vendor settlement, ensuring completeness of documents and GL codes accuracy.

• Reviews and approves Team Member Cash Advance, Cash Advance liquidation, reimbursements and revolving fund/petty cash replenishments.

• Prepares and endorses Vendor Maintenance Requisition Form (VMRF) for approval by Country Finance Director (CFD), Country Managing Director (CMD), Reginal Chief Financial Officer (RCFO) and Regional Managing Director (RMD), as the approval may so require via Local Authority Grid.

• Vendor Management: ensures relationships with vendors are managed and queries/reconciliations are addressed properly.

Treasury

• Review weekly paycyle files for endorsement to Finance Manager for approval.

• Ensures company liquidity and settlements are well funded

• Act as primary administrator together with Finance controller and CFD for all bank online applications.

Fixed Assets

• Prepares and endorses Capital Expenditure Requisition Form (CERF) for approval by CFD, CMD, RCFO and RMD, as the approval may so require via Local Authority Grid.

• Review and endorses asset disposals

• Ensures periodic count of Fixed Assets and Inventories.

Month End close

• Prepare and review Balance Sheet analysis covering AP Aging, Petty Cash, Revolving funds, Advances to Employees and Vendors, PPE lapsing schedule, Accrued Liabilities and Employee contributions.

• Review and prepare entries for Inventory consumption.

• Revaluations for Cash and Guam accounts.

• Bookkeeping, maintaining excel books and manual journals

• Global reporting via COGNOS system.

Qualifications

I. Educational Background

• Bachelor's Degree in Accountancy, Finance, or any related business course
• CPA (Certified Public Accountant) preferred, but not required
• Master's Degree in Business Administration (MBA) or Finance is a plus

II. Professional Experience

• Minimum 5–7 years of progressive experience in Finance, specifically in:
• Accounts Payable
• Treasury and Cash Management
• Fixed Asset Management
• At least 2–3 years in a supervisory or team lead capacity
• Experience handling Internal, External, and Regulatory Audits
• Background in multinational or shared service environments is a strong advantage

III. Technical Skills & Knowledge

• ERP Systems Proficiency – hands-on experience with SAP, Oracle, or similar ERP systems
• COGNOS or equivalent reporting tools
• Advanced Microsoft Excel skills (pivot tables, vlookups, financial modeling)
• Strong understanding of:
• Local Authority Grid and compliance frameworks
• Core Mandatory Controls and internal control processes
• Bank online applications administration
• Balance Sheet analysis and reconciliation
• Fixed Asset capitalization, depreciation, and disposal processes
• Philippine tax regulations and government reporting requirements

IV. Competencies & Soft Skills

• Leadership & Team Management – ability to supervise, mentor, and develop a team
• Process Improvement Mindset – experience initiating automation and workflow enhancements
• Vendor Management – strong stakeholder relationship and negotiation skills
• Analytical & Problem-Solving – able to review and challenge GL coding accuracy, aging schedules, and reconciliations
• Attention to Detail – ensuring completeness of documents and compliance with approval matrices
• Communication Skills – able to interface with Country Finance Director, Managing Director, Regional CFO, and external auditors
• Time Management – capable of handling month-end close deadlines and multiple reporting requirements

V. Preferred Certifications (Nice to Have)

• CPA License
• CMA (Certified Management Accountant)
• CFA (Chartered Financial Analyst) – Level 1 or above
• Certified Internal Auditor (CIA) – advantage for audit support responsibilities