Accounts Payable Assistant

Who you are

• We are seeking outstanding applicants of all backgrounds to join our team to bring new voices, talent, and perspectives to the table. We encourage all to apply
• This is a great opportunity for someone with a few years of AP experience who wants to grow within a tech-driven company
• We're partway through migrating our finance systems from NetSuite to SAP S/4HANA, and increasingly using AI and automation to cut down on manual, repetitive accounts payable (AP) work. If you're curious about how these tools can make your job easier, and comfortable with change, we'd love to hear from you
• Bonus points if you're excited about theatre and events too!
• 2+ years of experience in an Accounts Payable role
• Strong Excel skills and confidence working with reconciliations and account data, with familiarity across Google Workspace (Sheets, Docs, Gmail) a plus
• A clear, organised email communicator, comfortable managing supplier threads through to resolution and happy to pick up the phone when it's the quicker option. Able to negotiate and follow through on agreed actions
• Strong organisational and time-management skills, with the ability to juggle competing priorities independently and as part of a team
• A proactive, detail-oriented problem-solver who takes ownership of clean, accurate accounts
• Genuine comfort using AI tools (e.g. ChatGPT, Claude, Copilot) to support day-to-day work, and curiosity about where automation can remove manual effort
• (Nice-to-have) Experience with NetSuite, SAP, or Monday.com — not essential, but adaptability during a period of systems change matters as much as familiarity with a specific tool

What the job involves

• This is an initial 9-month contract and qualified candidates must be based in the greater London area
• We're looking for an organised, proactive Accounts Payable Assistant to join our Finance team. You'll help keep our supplier relationships strong, our payments accurate, and our accounts payable (AP) processes modern as we scale — work that directly affects how reliably we pay our theatre and events partners
• Reporting to the AP Lead in London, you'll work closely with colleagues across the business as well as our external vendors and partners — so strong interpersonal skills and a collaborative, positive nature matter as much as technical accuracy
• Manage a portfolio of supplier accounts — reconciling balances, resolving discrepancies, and keeping records clean and audit-ready
• Build strong supplier relationships, resolving emails/calls and account queries promptly and professionally
• Deliver accurate, on-time weekly payment run proposals, ensuring agreed supplier payment terms are met
• Process supplier invoices, credit notes, and remittance advice accurately and within month-end deadlines
• Spot and help implement automation or AI opportunities that remove manual AP work
• Support the migration of AP processes and data from NetSuite to SAP S/4HANA, adapting as systems change
• What Success Looks Like:
• Progressively takes on ownership of vendor accounts, with the number growing over the first 2 months as they build confidence — managing them so they're reconciled, clean, and paid accurately and on time against agreed terms
• Builds up to a steady weekly rhythm of supplier reconciliations, with discrepancies investigated and cleared promptly
• Runs a monthly check reviewing AP accounts, actioning any clean-up items identified
• Identifies and proposes at least one AP process that could be automated or AI-assisted per quarter, working with the team to help implement where possible, in order to measurably reduce manual work

Benefits

• Remote friendly / Hybrid work environment
• Healthcare, vision, and dental plans, with generous contributions from the company
• Life and disability insurance
• Paid Parental Leave
• Generous 401(k) Matching
• Flexible Paid Time Off
• Free membership to One Medical Group & Employee Assistance Program
• Annual Professional Growth Budget
• Employee donation matching
• Employee Referral Program
• Work From Home budget
• Pre-Tax Flexible healthcare spending account (FSA), Dependent Care FSA and Commuter Benefits
• Remote friendly / hybrid work environment
• Generous pension match
• Access to a bespoke Pension scheme
• Complimentary tickets to shows and events
• Employee Assistance Programme
• Healthcare cash plan
• Season Ticket loans
• Birthday off
• Three months of fully paid Parental Leave
• Salary Sacrifice Car Scheme & RAC Membership
• Employee Charity Donation Matching
• Work From Home budget
• Annual Professional Development Budget
• Cycle to work scheme
• Employee Referral Bonus