Accounts Payable Assistant

What you will do: Our Accounts Payable Assistants are responsible for accurately processing purchase ledger invoices and payments to suppliers, maintaining positive relationships with our suppliers and internal customers and delivering continuous improvement to our systems and processes that supports us to efficiently deliver the tasks required.  We work with clear KPIs to ensure that we pay our suppliers on time, every time to reduce escalations and late payment fees.

• Process supplier invoices ensuring accuracy in postings through a digital system and eventually using RPA to automate the straightforward processes
• Engage in the processing of PO exempt invoices following defined workflows within our system.
• Process monthly direct debit invoices and allocate to direct debits monthly
• Request refunds in month where applicable
• Complete double entry postings to clear purchasing transactions from the suspense account
• Close incorrect or unwanted POs and return GRNI on receipted POs that are no longer required
• Request cash refunds, apply credit notes and conduct regular supplier statement reconciliations
• Review Vendor ledgers bi-weekly
• Prepare supplier payment runs in accordance with set timetables and budgets
• Partner with relevant Category Manager to achieve high standards of supplier relationship management and effective query resolution
• Assist in maintaining the Accounts Payable inbox
• Provide a positive service desk experience to our internal customers for all P2P queries
• Provide training and education to stakeholders and customers in best practice
• Assist with P2P system admin to accommodate the needs of service users across the organisation
• Working in a proactive manner to flag potential issues before they arise
• Support the Accounts Payable Manager in ad-hoc activities, including audit, system improvements, projects and reporting

What you are responsible for

• Maintaining the GRNI and review monthly. Close incorrect or unwanted POs and return GRNI on receipted POs that are no longer required
• Conducting month end processes including closing of ledgers at month end and year end
• Performing effective filing duties, manage electronic and paper files, while keeping all information and reports up to date
• Maintaining up to date learning & education in best practice and further development
• Ensuring queries regarding invoicing are investigated and resolved within our
• stakeholders as required
• Escalating queries following the correct workflows.

What people see in you

• A person with a passion for processes and systems with high attention to detail
• An ability to prioritise tasks whilst maintaining accuracy in a busy environment
• Flexibility to change and a continuous improvement mindset, looking for ways to improve the service provided and team processes
• Ability to build effective relationships with suppliers, internal customers, colleagues and stakeholders
• Knowledge and understanding of the Data Protection Act and GDPR
• Ability to work in a matrix and multidisciplinary team, can manage a complex, diverse and time pressured workload
• A team player who is positive, supportive, reliable and trustworthy
• Someone who thrives on and remains calm in challenging situations and can communicate with multiple people with different styles
• Someone who is approachable, dedicated and hardworking.

You will

As part of InHealth, it is a privilege to work in a company that is so focused on making healthcare better, and we expect that anyone who works here will have a set of qualities that align with our corporate ethos, namely:

• Committed to making healthcare better for all
• Have very high standards
• Seeks to improve themselves and everything they do
• Be honest and open
• Works collaboratively and cooperatively with others
• Confident and assured, but not arrogant
• Measured in their judgements / decision-making
• Be a self-starter, confident to undertake tasks independently and providing ongoing solutions to problems faced
• Be flexible in your working patterns to fulfil requirements and be willing to adjust these at short notice to accommodate unexpected changes
• Be honest and full to the brim with integrity
• Not be afraid to offer your opinion  we love hearing new ideas.

You have experience of:

• Previous experience working with invoices and accounts
• Have worked with a Finance system and understand processes
• Have worked effectively in a team.