Accounts Payable Assistant

Job Summary

The Accounts Payable Assistant is responsible for supporting the end-to-end accounts payable process, including invoice verification, transaction processing, payment documentation, vendor record maintenance, and reconciliation activities. The role ensures accurate and timely processing of supplier invoices, compliance with established accounting procedures, and maintenance of complete accounts payable records to support efficient vendor payments and financial reporting.

Key Responsibilities

• Review, verify, and process supplier invoices, purchase orders, receiving reports, and other supporting documents, ensuring accurate recording of accounts payable transactions in the ERP system.
• Prepare payment vouchers, check requests, payment schedules, and supporting documentation while monitoring invoice status, approvals, and payment releases.
• Maintain vendor master data and assist in vendor statement reconciliations, invoice discrepancy resolution, and accounts payable account analysis.
• Support audit and compliance requirements by maintaining complete accounts payable documentation, transaction records, and supporting schedules for financial reporting purposes.
• Assist in accounts payable process improvement initiatives, ERP data validation activities, transaction monitoring, and the preparation of routine accounts payable reports and reconciliations.

Job Qualifications

• Bachelor's Degree in Accountancy.
• At least one (1) year of experience in Accounts Payable, Procure-to-Pay (P2P), or General Accounting functions; experience in Retail, FMCG, Shared Services, or high-volume transaction environments is preferred. Fresh graduates with relevant internship experience are welcome to apply.
• Working knowledge of invoice processing, three-way matching (Purchase Order, Receiving Report, and Invoice), vendor account reconciliation, and accounts payable controls.
• Experience with ERP or accounting systems such as SAP, Oracle, Microsoft Dynamics, NetSuite, QuickBooks, or similar platforms.
• Proficient in Microsoft Excel and familiar with accounts payable documentation, payment processing workflows, and audit support requirements.