Accounts Payable Assistant (Interim)

Nova Biomedical is a dynamic, fast paced Life Sciences Company looking for a new member of the finance team to support our international expansion plans. We are looking for an individual who can work as part of our shared service team and thrives on the Accounts Payable tasks.

Working within the shared service team, to ensure that all our EU/UK vendor invoices are processed in a timely manner and at the same making sure that the employee expense reports across the multiple entities and currencies are processed accurately and reimbursed without delay.

The successful candidate will possess strong organizational and time management skills. They will also have a high level of commitment and initiative, a desire to make a difference and be a proven team player.

Key Responsibilities:

• Assist the AP team with the day-to-day processing of vendor invoices in a timely manner and with a high degree of accuracy
• Support on accounts payable cash allocation activities, ensuring accuracy
• Process staff expenses, ensuring the correct approvals are obtained & company policies are adhered to
• Assist in the preparation of multi-currency payment runs, ensuring relevant approvals are obtained and payments are made promptly
• Reconcile vendor statements, investigating any queries directly with the vendor
• Communicate with internal colleagues and external vendors to resolve queries associated with invoices and expense claims
• Ensure company credit card transactions are processed and up to date
• Create new vendor accounts
• Provide month-end support to the finance team by process adhoc financial transactions, including journals
• A good level of communication skills, both verbally, by email and phone
• Carry out adhoc requests and support other team members during periods of absence
• Other duties as assigned

Qualifications (Skills and Competencies)

• Strong understanding of accounts payable controls, payments, invoice matching, approvals, reconciliations, and month-end activities.
• An understanding of VAT and the requirement to code transactions in line with the appropriate tax code
• Prior experience with SAP ECC or S/4 HANA (FI and MM modules) and SAP Concur is required
• Prior experience with Netsuite would be preferred
• Strong Microsoft Excel and Microsoft 365 skills required
• Fluent German and English (written and spoken). Additional languages (e.g. French, Italian) preferred but not essential

Experience Requirements

• 3-5 years of experience in a multi-currency accounts position
• Experience in Shared Services environments preferred
• Previous experience working collaboratively with cross-functional teams
• Prior experience of working in an international, multi-entity environment

Education Requirements

• School Diploma (Realschulabschluss or higher)
• Relevant vocational training successfully completed

Physical Requirements

• Typical office environment
• Must be able to use basic office equipment: computer, printer, copier, telephone, etc.
• Must be capable of communicating with stakeholders through various means.
• Proactive, “can-do” attitude, and a solutions-focused approach, with a drive to take on more responsibility and expand knowledge and skill set beyond current levels
• Comfortable working in a fast-paced environment
• Must be able to remain stationary for long periods of time