Accounts Payable Associate

About the Company

Established in 2020, Hyperbrands Corporation provides end-to-end business solutions to FMCG brands in the Philippines. Our current business is in the distribution, marketing, and retailing of pet care products. We own and operate the local Social Media accounts and official E-Commerce Flagship Stores and distribute nationwide through a network of the country's top retailers, regional distributors, and local pet shops. Some brands under us are: Dentalight, Moochie, Fresh Friends, Purry, Natura Nourish, Petter Care, and Jerky Time.

About the Job

• Job Title: Finance Associate (AP)
• Location: Ibuna St. Little Baguio, San Juan City
• Work Setup: Hybrid (upon regularization)
• Work Hours: 8:30 AM – 5:30 PM
• Reports To: Finance Manager
• Department: Finance

General Responsibility

The Finance Associate is responsible for supporting the day-to-day financial operations and accounting activities of the company. This role focuses on processing and recording payments accurately, managing accounts payable, maintaining vendor relationships, supporting fixed asset management, and ensuring compliance with local government regulations and statutory reporting requirements.

Key ResponsibilitiesDisbursement & Payment Processing

• Process and record payment requests accurately and on time, including merchandise purchases, operating expenses, credit card transactions, reimbursements, and checks.
• Ensure proper expense classification and documentation for all payment transactions.
• Maintain complete, highly organized supporting documents for all financial transactions to ensure audit readiness.
• Manage petty cash operations and fund distributions with precision.

Accounts Payable & Vendor Management

• Monitor and manage outstanding accounts payable balances.
• Coordinate timely settlements with internal teams and external stakeholders.
• Support vendor management by actively addressing payment concerns and ensuring effective coordination and resolution of billing issues.

Fixed Asset Management & Accounting Support

• Support fixed asset management by maintaining accurate Property, Plant, and Equipment (PPE) records, tracking asset movements, and performing physical asset tagging.
• Assist in month-end and year-end accounting close activities, including the preparation of accruals, prepayments, and journal entries.
• Prepare accounts payable-related adjustments to ensure system integrity.

Statutory Compliance & Financial Reporting

• Assist in statutory compliance and internal controls, including the timely preparation and filing of VAT and other regulatory tax reports.
• Prepare and issue BIR Form 2307 (Withholding Tax Certificates) to suppliers accurately.
• Maintain clean and updated vendor master data within the accounting system.
• Support financial planning by assisting in budget monitoring, variance analysis, and cash flow data maintenance.
• Provide ad-hoc financial reports and analysis to management as needed.

Qualifications

Required Qualifications

• Bachelor’s Degree / College Graduate, preferably in Accountancy, Management Accounting, Finance, or a related field with relevant accounting coursework.
• Proficiency in Microsoft Excel and experience operating accounting software or ERP systems.
• Strong foundational knowledge of accounts payable processing, local taxation (VAT), and corporate documentation.
• Strong attention to detail, high operational accuracy, and strong organizational skills.
• Good written and verbal communication skills.
• Proven work experience in the processing of payments, managing petty cash, and preparing BIR Form 2307.