Accounts Payable Associate

Role & responsibilities

• Support the P2P Lead to provide services at expected levels with clear customer service and escalate exceptions, ensuring proper accounting of financial transactions.
• Interact proactively with all functional areas to ensure appropriate accounting, financial reporting and settlement of liabilities are accomplished.
• Coordinate with local entities and outsourced activities to provide seamless service.
• Contact Vendors to facilitate payment, ensuring alignment with business partners.
• Manage blocked Invoices, assessing risk and proposing actions in collaboration with business partners and in compliance with policies and procedures.
• Manage direct debits and bill of exchange transactions in collaboration with Reporting and related banks.
• Perform Vendor Master Data Maintenance and regular statement reviews, i.e. invoicing in collaboration with Commercial Operations.
• Perform balance sheet reconciliations of allocated accounts and ensure timely resolution and clean-up of overdue items identified.
• Support continuous improvement of services in quality and effectiveness in close collaboration with line manager and peer colleagues, isolates problem trends and ensures that troubleshooting efforts are completed for recurring problems until permanent solutions are found.
• Process credit card-related matters (application, inquiries, dunning process on overdue balances on credit cards), travel requests, advance payment requests and expense reports in line with the Company's Expense Manuals and flags any noncompliance in a timely manner.
• Responsible for all accounts payable administrative functions such as invoices matching purchase orders, obtaining approvals and entering the invoices in the accounting system.

Preferred candidate profile

• Ensures that the daily activities within the individual's responsibilities are fulfilled properly and timely in accordance with Desktop Procedures and SLA targets.
• Responds to client/vendor queries in a timely manner.
• Invoice processing is completed within SLA accurately and timely.
• Invoice Queries are raised in a timely manner to vendors/client for resolution.
• Ensure the errors identified in concurrent audit are rectified in the system in a timely manner.
• Bachelor's degree in accounting and/or Finance preferred.
• Fluency in English, both written and spoken.
• Min 2.5 years of financial experience for a major company or division of a large corporation.
• Big 4 Audit background desirable.
• Previous experience in procure-to-pay or accounts payable preferred.
• Hands on experience in SAP, ARIBA, SRM, Concur, VIM etc.