Accounts Payable Associate

The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company.

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Reconciles vendor statements.
• Resolves issues with vendors.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Matches invoices to supporting documents.
• Inputs invoices into the accounting system.
• Prepares payment runs.
• Mails checks.
• Verifies 1099 compliance.
• Maintains vendor and 1099 files.
• Works with accountants on monthly reconciliations.
• Performs analysis as needed.
• Other related duties as assigned.

Requirements:

• Must be 21 years or older.
• High school diploma or general education degree (GED); prior experience within similar accounting office environment or associate or bachelor's degree in business or related discipline.
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Must be able to read "fine print" areas of invoices and contracts.

Is this position responsible for selling, serving, or distributing alcoholic beverages or do they have comp authority? No

Gaming License Required? Yes; Wilton Rancheria Gaming License Required

Other Certifications? No