Accounts Payable Associate

• Key Responsibilities

  • Process inventory and Purchase Order (PO) invoices accurately within agreed service levels.
  • Perform three-way matching of Purchase Orders, Goods Receipts and Supplier Invoices.
  • Review invoices for completeness, approvals, pricing, tax treatment, coding and policy compliance.
  • Process invoices through ERP and OCR platforms while ensuring data accuracy and workflow completion.
  • Investigate and resolve purchase order, pricing, quantity and receipt discrepancies with Procurement, Receiving, Supply Chain and Business Units.
  • Prioritize urgent invoices to support uninterrupted business operations and supplier commitments.
  • Monitor blocked invoices and drive timely resolution to maintain payment performance.
  • Support recurring invoice processing and scheduled payment activities where applicable.
  • Reconcile vendor statements and resolve outstanding supplier issues.
  • Maintain complete documentation supporting invoice approvals, exceptions and payment processing.
  • Ensure compliance with internal controls, delegated authority limits and company accounting policies.
  • Support month-end close activities including accruals, GR/IR reconciliations and AP reporting where applicable.
  • Assist internal and external auditors by providing documentation and transaction support.
  • Maintain standard operating procedures, work instructions and process documentation.
  • Identify opportunities for automation, standardization and continuous improvement across the Procure-to-Pay process.
  • Support migration of new entities and business units into the Global Shared Services Centre.
  • Cross-train with other AP team members to ensure operational continuity.
  • Deliver responsive, professional customer service to internal stakeholders and suppliers.
  • Perform additional Accounts Payable and Finance responsibilities assigned by management.
  • KPIs: Three-Way Match Rate, Blocked Invoice Resolution, GR/IR Exception Aging, SLA Compliance.
  • Digital: ERP, OCR solutions, Power BI exposure preferred.
  • Process Excellence: Lead initiatives to improve PO invoice processing efficiency.
  • Global: Partner with Procurement and Finance teams supporting multiple global entities.
  • Controls: SOX controls, procurement compliance and SoD requirements.
  • Analytics: Analyze PO exception trends and identify root causes for recurring mismatches.
  • Career: Participate in global process optimization and ERP transformation initiatives.

Knowledge, Skills & Competencies

• Good understanding of General Ledger accounting and Record-to-Report (R2R) processes.
• Knowledge of journal entries, accruals, prepayments, intercompany accounting, balance sheet reconciliations and period-end close activities.
• Understanding of Generally Accepted Accounting Principles (GAAP) and/or IFRS.
• Strong analytical, organizational and problem-solving skills.
• Excellent attention to detail and financial accuracy.
• Strong customer service and stakeholder management skills.
• Effective verbal and written communication.
• Ability to manage priorities and meet reporting deadlines in a fast-paced global environment.
• Advanced proficiency in Microsoft Excel for financial analysis, reconciliations and reporting.
• Experience with ERP platforms such as Microsoft Dynamics, SAP, Oracle or equivalent preferred.
• Exposure to financial close management, reconciliation automation or journal workflow solutions is advantageous.
• Exposure to Power BI or similar reporting tools is advantageous.
• Knowledge of SOX controls, Segregation of Duties (SoD), financial risk management and internal control frameworks.
• Understanding of information security, data privacy, records management and confidentiality requirements applicable to financial information.
• Ability to analyze financial trends, investigate reconciliation exceptions and recommend process improvements using data-driven insights.
• Ability to work collaboratively across global teams while maintaining confidentiality and professional integrity.

Education & Experience

• Bachelor's Degree in Commerce, Accounting, Finance or Business Administration preferred.
• Professional qualification such as CA, CMA, ACCA or equivalent, or progression toward one, is desirable.
• Minimum 3–10 years of General Ledger, Financial Accounting or Record-to-Report experience.
• Experience in a multinational organization or Global Shared Services environment preferred.
• Experience supporting ERP-enabled financial close and reconciliation processes.
• Experience supporting multiple legal entities and global reporting requirements is advantageous.
• Manufacturing or industrial industry experience is advantageous.