Accounts Payable Associate

The Accounts Payable Associate is responsible for the day-to-day processing of payments of invoices, including ensuring that all invoices are accurate and paid in a timely manner.

ESSENTIAL FUNCTIONS

• Receive and review high volume of vendor invoices

• Verify vendor information prior to processing for payment distribution

• Ensure approvals and supporting documents are attached to each invoice prior to entry in open payables

• Process invoices utilizing analytical skills to identify inconsistencies or inaccuracies

• Responsible for accurate and timely processing

• Ensure that invoices and expenses are correctly coded and authorized as per internal guidelines

• Resolve purchase order or invoice discrepancies

• Maintain accurate historical records by utilizing imaging system

• Report sales taxes by calculating requirements on paid invoices

• Assists Project Finance Director with audits and records requests by providing related records and documentation

• Work evenings and/or weekends as required to meet strict fiscal deadlines

• Ensure compliance of all safety procedures and policies (including client’s) while promoting the Company’s safety culture.

• Performs other duties as requested, directed, or assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Minimum High School Diploma or GED required.

• Minimum of 2+ years of accounting experience required

• Knowledge of Accounting principles

SKILLS / KEY COMPETENCIES

• Ability to communicate effectively and professionally with customers and employees at all levels.

• Strong communicator with excellent verbal and written communication skills.

• Ability to read, understand, and interpret contract documents such as scopes of work, and project schedule.

• Exercise discretion and independent judgement when handling day to day information.

• Must be proactive and self-motivated with the ability to work with minimal supervision.

• Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adjust to changing priorities.

• Ability to work cooperatively across all levels delivering on commitments – results oriented.

• Strong analytical skills required to understand and interpret data.

• Ability to complete work with a high degree of accuracy and attention to detail.

• Proficient data entry skills with ten key ability

• Ability to master company’s timekeeping system within specified training schedule

• Proficient in Microsoft Office (Word, Excel, Outlook, and Teams).

• Must be able to work non-routine hours, when necessary.

• Must have a valid, unexpired driver’s license.

• Ability and willingness to travel as required for out-of-town travel assignments.

PHYSICAL REQUIREMENTS

• Will work in an office and job site setting (indoors/outdoors).

• Moving about to accomplish tasks or moving from one worksite to another.

• Ability to operate a computer and other office productivity.

• Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers.

• Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner.

• Work that includes moving and/or lifting objects up to 25 pounds.

Bay Ltd. is an Equal Opportunity Employer