Accounts Payable Associate

Accounts Payable Associate

We are seeking a detail-oriented Accounts Payable Associate to join our Finance team and support invoice processing, reconciliation, and payment workflows. The ideal candidate will have a solid understanding of Accounts Payable processes, strong organizational skills, and hands-on experience with accounting and ERP systems.

Key Responsibilities

• Manage and monitor the Accounts Payable email inbox , serving as the first point of review for incoming invoices.
• Maintain and update an Excel tracker for all Purchase Order (PO) invoices received.
• Review CRM/ERP systems to verify receipt of invoiced items and perform three-way matching between POs, invoices, and receipts.
• Create receipt batches for export into Sage Intacct / PSI .
• Identify and resolve discrepancies between PO and invoice pricing, including manual adjustments when required.
• Convert receivers into Accounts Payable bills and ensure all supporting invoice documentation is properly attached.
• Process and record credit memos accurately and in a timely manner.
• Support the Finance team with accurate recordkeeping and other AP-related activities as needed.

Qualifications & Requirements

• Bachelor’s degree in Accounting, Finance, or a related field .
• 1–2 years of experience in Accounts Payable, accounting, or a similar role.
• Strong understanding of General Ledger and Accounts Payable processes .
• Working knowledge of basic GAAP principles .
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple invoices and priorities in a deadline-driven environment.
• Strong analytical and problem-solving skills.

Tools & Systems

• CanAm Systems (ProvenJob)
• CRM / ERP systems
• Sage Intacct / PSI
• Microsoft Excel