Accounts Payable Associate

Role Overview

The Accounts Payable Associate is responsible for ensuring accurate, timely, and compliant processing of company payables. This role plays a critical part in safeguarding internal financial controls, maintaining proper documentation, and supporting the organization’s overall financial accuracy. The position requires strong attention to detail, organizational skills, and strict adherence to corporate accounting policies and regulatory requirements.

Key Responsibilities

Invoice Processing:

• Review, verify, and process supplier invoices, purchase orders, and payment requests.
• Ensure completeness of supporting documents and proper approvals prior to payment.
• Match invoices against purchase orders, contracts, and receiving documents.
• Check mathematical accuracy and tax computations.

Payment Processing:

• Prepare and process payments (checks, bank transfers, online payments) in accordance with company policies.
• Monitor due dates to ensure timely disbursement and avoid penalties.
• Maintain accurate records of all processed payments.

Reconciliation & Documentation:

• Perform regular reconciliation of accounts payable balances.
• Maintain organized and audit-ready filing of invoices and payment documents.
• Assist in preparing AP aging schedules and related financial reports.
• Support month-end and year-end closing activities.

Compliance & Internal Controls:

• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Assist in audit preparation by providing necessary documentation and reports.
• Safeguard confidential financial information.
• Ensure proper tax documentation is attached and recorded where applicable.

Process Improvement:

• Identify opportunities to improve payment processes and documentation flow.
• Assist in system updates or automation initiatives related to accounts payable.

Qualifications

• Bachelor’s degree in Accountancy, Accounting Technology, Finance, or related field.
• 1–3 years of experience in Accounts Payable or general accounting (corporate setting preferred).
• Strong understanding of basic accounting principles.
• Proficiency in accounting software and Microsoft Excel.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Ability to work within structured corporate processes.

Key Competencies

• Financial Accuracy & Compliance
• Attention to Detail
• Accountability & Integrity
• Time Management
• Analytical Skills
• Team Collaboration

Benefits:

• Paid training
• Promotion to permanent employee