Accounts Payable Associate

AP Invoice Scanning Job Description:

• Process AP invoices accurately, timely, and in compliance with defined SOPs and controls.
• Support invoice scanning, data capture, validation, processing, and exception handling.
• Ensure adherence to quality, productivity, TAT/SLA, compliance, and internal control requirements.
• Knowledge of AP payment processing is an added advantage.

Key Responsibilities:

• Scan, upload, index, and validate AP invoices and supporting documents.

• Process:

• PO and Non-PO invoices

• T&E, Service and material invoices

• Credit notes, debit notes, and prepayments

• Validate invoices against PO, vendor, tax, and supporting documentation requirements.

• Identify and resolve/escalate:

• Invoice discrepancies

• Duplicate invoices

• Missing or unclear documents

• Processing exceptions

• Maintain high processing accuracy and quality in a high-volume environment.

• Meet defined productivity, TAT/SLA, and quality targets.

• Maintain quality/error logs and support corrective actions.

• Monitor and follow up on pending and aged invoices.

• Ensure strict adherence to SOPs, compliance requirements, accounting guidelines, and internal controls.

• Maintain accurate transaction records and support operational reporting.

• Support audit requirements and provide required documentation.

• Identify opportunities for process improvement and efficiency enhancement.

• Ensure no compromise on accuracy, quality, compliance, or controls.