Accounts Payable Associate

Who you are

• Accounts payable experience: some previous experience in accounts payable or purchase ledger
• Attention to detail: a genuine care for accuracy and getting things right
• Organisation: able to juggle deadlines across multiple entities without dropping things
• Tech confident: comfortable with Google Workspace and quick to pick up new systems
• Clear communication: friendly and confident when dealing with suppliers and colleagues
• Trustworthy: comfortable handling confidential financial information
• Career driven: keen to build a career in finance and grow with a fast-moving group
• Process improvement mindset: interested in using technology and AI to reduce manual finance work
• Accounting software: exposure to Xero and/or QuickBooks Online, with full training provided
• AP automation tools: familiarity with tools such as Dext, ApprovalMax or Spendesk
• Bookkeeping knowledge: an understanding of double-entry bookkeeping or early study towards AAT
• CIS awareness: some knowledge of the Construction Industry Scheme is helpful, but not essential
• Multi-entity experience: experience working within a group or multi-entity finance environment

What the job involves

• Reporting to: Financial Controller
• This is a brand-new, dedicated Accounts Payable position, the first of its kind in the group. Until now, our accounts payable work has been shared across several people. We’re bringing it together into one focused role so that AP is owned, consistent and well-controlled across the group
• You’ll take ownership of the day-to-day purchase ledger across our entities, working across both of our accounting platforms (Xero and QuickBooks Online), with strong automation already in place through Dext, ApprovalMax and Spendesk
• You’ll process around 1,000 supplier invoices a month, run several weekly payment runs plus month-end runs, and keep our supplier relationships and reconciliations in good shape
• This role suits someone with accounts payable experience who’s ready to take real ownership, including anyone looking to gain a professional qualification, which we’ll support
• You’ll start with a clear, focused AP remit and the systems and support to do it well, with the scope to take on more as you develop and as the group grows
• This role is designed as a launchpad. We’ll fund your professional study (for example AAT, with a route towards CIMA or ACCA as you progress) and give you real, hands-on experience across a multi-entity group
• As Hometree grows and the finance function scales, so will your opportunities - we want the person who joins us in this role to grow into something bigger
• Process supplier invoices: accurately code and post around 1,000 invoices a month across the group’s entities, using Dext to capture and ApprovalMax to route approvals to the right budget holders
• Run supplier payments: prepare and process several weekly payment runs plus month-end runs across all entities, making sure suppliers are paid accurately, on time and with the right approvals in place
• Reconcile supplier statements: reconcile statements to the ledger, investigate and resolve discrepancies, and keep supplier master data clean and accurate
• Own the aged creditors ledger: monitor AP ageing across entities, chase down open and overdue items, and flag anything unusual or disputed
• Support subcontractor (CIS) payments: process payments to subcontractors, apply CIS deductions and help prepare monthly CIS returns, working under the supervision of the Financial Controller
• Resolve queries: be a friendly, professional first point of contact for suppliers and internal colleagues on invoice and payment questions
• Support month-end: make sure AP is complete and accurate for the month-end close, and help with balance-sheet reconciliations relating to the purchase ledger
• Support audits: keep documentation organised and complete, and help pull together information for internal and external audit requests
• Improve our AP processes: identify repetitive, manual tasks and streamline them through automation and AI, building on tools like Dext, ApprovalMax and Spendesk while maintaining strong controls

The application process

• Initial Call: Start with an introductory call with our Junior Talent Acquisition Specialist to discuss the role and your potential fit. (30 mins)
• Task Stage: Present a task to our Financial Controller and Payroll Coordinator (1 hr)
• Values Interview: A Values Based Interview with 2 employees (typically these will be stakeholders you will interact with) (40 mins)
• Final Interview: For certain positions there may be a final interview with a member of senior management or our senior leadership team 30mins)

Benefits

• 25 days holiday plus bank holidays and your birthday!
• Discounted gym membership across over 100 UK gyms (independent and chains) and free fitness, wellness and nutrition apps.
• Free boiler & home emergency cover plus 40% discount for friends & family
• Support for your mental health and wellbeing via Oliva
• Regular team socials including Summer and Christmas parties
• Free drinks and snacks in the London office
• Menopause support from Stella including friends & family access
• Learning & development entitlement to enable your professional and personal learning and development based on role