Accounts Payable Associate - Pasay

About the Role

The Accounts Payable Associate oversees end-to-end invoice processing, vendor account management, and disbursement workflows for the arcade. This role ensures timely payment processing for prize suppliers, arcade parts distributors, mall utility bills, and commercial vendors while maintaining strict documentation standards.

Key Responsibilities

• Invoice Matching & Data Entry: Process, match (3-way matching), and input vendor invoices, purchase orders, and receiving slips for game hardware, plush redemption goods, and store operating supplies.
• Vendor Ledger Reconciliation: Review vendor statements, investigate billing discrepancies or short shipments with prize inventory managers, and resolve account disputes promptly.
• Payment Run Execution: Prepare weekly or bi-weekly check runs, electronic funds transfers (EFT/ACH), and wire payments for approval by the Finance Manager.
• Petty Cash & Expense Reports: Audit employee expense reports, manage site petty cash logs, and code financial transactions accurately to correct general ledger accounts.
• Audit File Maintenance: Organize and preserve complete digital and paper accounting archives for annual tax inspections and corporate audits.

Qualifications & Requirements

• Education: Bachelor’s or Associate degree in Accounting, Finance, or Business Administration.
• Experience: 2–4 years of dedicated accounts payable experience within a retail, hospitality, or high-volume commercial business setting.
• Technical Skills: Proficiency in automated accounting systems (e.g., SAP, QuickBooks, Xero), 10-key typing precision, and intermediate MS Excel skills (VLOOKUPs, Data Filtering).
• Competencies: High numerical accuracy, sharp attention to detail, strong communication skills for vendor relations, and disciplined time management.