Accounts Payable Associate (TEMPORARY)

Key Responsibilities

Core Accounting Operations

• Accounts Payable (AP): Process vendor invoices, match purchase orders with receipts, verify approvals, and prepare disbursement runs.
• Accounts Receivable (AR): Issue client invoices, record incoming payments, monitor aging reports, and assist with collections follow-ups.
• Cash Management: Record daily cash receipts and disbursements; perform routine bank reconciliations.
• General Ledger: Prepare and post standard journal entries for routine expenses, accruals, and prepayments.

Month-End & Financial Reporting

• Assist with month-end and year-end close procedures, ensuring all subledgers reconcile with the general ledger.
• Help maintain balance sheet schedules, fixed asset registers, and inventory tracking logs.
• Support the accounting team in preparing preliminary financial statements and variance reports for management review.

Compliance & Documentation

• Maintain organized digital and physical financial records, audit trails, and supporting documentation.
• Assist internal and external auditors during annual audits by gathering required schedules and sample documents.
• Ensure compliance with internal controls, company financial policies, and local regulatory requirements.

Required Qualifications & Skills

Education & Experience

• Education: Bachelor’s degree in Accounting, Finance, or a related business field (or equivalent working experience/Associate Degree).
• Experience: 1–3 years of hands-on experience in general accounting, book-keeping, AP/AR, or operational finance.

Technical Skills

• Proficiency in ERP systems and accounting software (e.g., NetSuite, QuickBooks, SAP, Xero, or Sage).
• Intermediate to advanced MS Excel / Google Sheets skills (VLOOKUPs, Pivot Tables, data manipulation).
• Solid foundation in GAAP or IFRS accounting principles.

Soft Skills & Competencies

• Attention to Detail: High accuracy in data entry and mathematical calculations.
• Communication: Clear written and verbal communication skills for collaborating with cross-functional teams and external vendors.
• Time Management: Strong organizational skills with the ability to prioritize tasks and meet monthly reporting deadlines.
• Problem-Solving: Analytical mindset to identify discrepancies and reconcile ledger variances effectively.