Accounts Payable - Billing Executive

About Us At UrbanWrk, we provide flexible workspace solutions designed for modern businesses. Our facilities combine thoughtful design with functional efficiency, offering environments that support productivity and collaboration. We offer tailored offices, studios, meeting rooms, and day passes that adapt to diverse business needs- from expansion to consolidation. With twenty years of experience in commercial real estate, we specialize in sustainable, professionally managed workspaces. We serve entrepreneurs and established enterprises seeking quality workspace solutions that align with their operational requirements and growth objectives**.**

Objective

Project Accountant is responsible for cost tracking, budgeting, billing, and reporting of projects, ensuring accurate accounting, timely invoicing, and compliance with statutory and internal controls.

Key Responsibilities

• Raising Purchase Order and share to vendor via E-mail.
• Reconcile the Purchase Order on Weekly basis.
• Process vendor bills in accounting software after necessary approvals.
• Track retention money, advances, and mobilization advances.
• Coordinating with vendor with regards to payment and reconciliation of Companys & Vendor ledger.
• Create and maintain project-wise budgets.
• Track actual vs budgeted costs and highlight cost overruns.
• Monitor capex and opex for each project/centre.
• Verify vendor invoices against BOQ, contracts and milestone completion.
• Prepare project-wise client invoices as per contract terms.
• Ensure timely raising of invoices based on milestones.
• Track unbilled revenue and follow up for approvals.
• Prepare project-wise MIS reports:

1. Cost vs Budget

2. Billing vs Collection

3. Unbilled revenue

• Share periodic reports with Management and Project Heads.
• Act as finance SPOC for assigned projects.
• Coordinate with Projects & Procurement Team.
• Maintain complete project documentation (contracts, BOQs, invoices).
• Ensure correct TDS classification for project-related transactions.
• Ensure correct GST classification for project-related transactions.
• Verify GST on inward and outward invoices.
• Support GST returns, reconciliations, and audits related to projects.
• Maintaining the Fixed Assets Register and Creation of Fixed Asset.

Qualifications & Experience

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• 36 years of experience in project accounting / construction / coworking.

Strong understanding of project costing, billing, GST, TDS and MIS