Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk is responsible for processing invoices, maintaining accurate financial records, and ensuring the timely payment of vendor obligations. This role supports the Accounting Department through daily accounts payable activities, vendor account reconciliation, month-end closing support, and adherence to company policies and procedures.

Essential Duties and Responsibilities

• Review invoices for accuracy, proper approval, supporting documentation, and compliance with company policies.

• Monitor the accounts payable inbox and respond to vendor inquiries in a timely and professional manner.

• Accurately enter and process invoices within the accounting system.

• Prepare and process vendor payments, including check runs, ACH transactions, and wire transfers.

• Maintain vendor records and update vendor information as needed.

• Reconcile vendor statements and research and resolve discrepancies.

• Monitor accounts payable aging and ensure invoices are paid accurately and on time.

• Maintain organized electronic and physical records of invoices and supporting documentation.

• Assist with month-end close activities, including account reconciliations and accrual support.

• Support 1099 reporting by maintaining accurate vendor tax information and classifications.

• Ensure compliance with internal controls, accounting policies, and company procedures.

• Provide requested documentation and support during audits.

• Identify opportunities for process improvements and automation within the accounts payable function.

• Perform additional accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent; Associate degree in Accounting, Finance, or related field preferred.

• 1-3 years of accounts payable, accounting, bookkeeping, or related experience.

• Proficiency in Microsoft Excel and Microsoft Office Suite.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to work independently and meet deadlines.

• Strong communication, customer service, and problem-solving abilities.

• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Skills

• Proficiency in ERP systems, preferably NetSuite.

• Knowledge of banking platforms, including Bank of America CashPro.

• Ability to support accounts payable activities across multiple entities or locations.

• Understanding of 1099 reporting requirements and vendor tax documentation.

• Strong analytical and problem-solving skills with the ability to identify process improvements.