Accounts Payable Clerk

Who We Are:

GMB Power Line Services is a family-owned, West Virginia utility contractor. Our IBEW crews deploy rapidly from regional hubs—spanning the Gulf Coast, Northeast, Midwest, and beyond—to restore and maintain power infrastructure with uncompromising safety and quality. Committed to operational excellence, we’re growing our fleet and workforce while prioritizing a safer, more reliable energy grid. Join our tight-knit, union-proud team and help power progress in every community we serve.

Position Summary:

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, payments, and related financial transactions supporting GMB Powerline Services. This position manages accounts payable activities, maintains vendor records, assists with purchase order administration, and supports financial recordkeeping while ensuring compliance with company policies and internal controls.

Key duties and responsibilities:

Accounts Payable & Vendor Management

• Review, verify, and enter vendor and subcontractor invoices into QuickBooks Online (QBO).
• Verify invoices for appropriate approvals, coding, supporting documentation, and purchase order matching.
• Process vendor payments via ACH, wire transfer, check, or other approved payment methods.
• Prepare and distribute payment remittances through Adobe Sign and maintain electronic records.
• Apply accounts payable payments from bank transactions and reconcile payment activity.
• Maintain vendor records, including W-9s, certificates of insurance, and other required documentation.
• Respond to vendor inquiries regarding invoices, payment status, and account discrepancies.
• Assist in resolving invoice discrepancies and payment issues.

Purchase Order Administration

• Create, maintain, and update purchase orders in QuickBooks.
• Match purchase orders to vendor invoices and project costs.
• Monitor open purchase orders and follow up on outstanding commitments.
• Support project managers and operations personnel with purchase order tracking and reporting.
• Maintain accurate purchase order documentation for audit and reporting purposes.

Reconciliations & Financial Records

• Assist with monthly reconciliations of accounts payable and related balance sheet accounts.
• Ensure transactions are accurately recorded and properly supported.
• Maintain organized electronic records of invoices, remittances, contracts, and supporting documentation.
• Support financial recordkeeping and document retention requirements.

Reporting & Administrative Support

• Assist with month-end and year-end close activities.
• Prepare reports and documentation as requested by management.
• Support audit requests by gathering invoices, payment records, and supporting documentation.
• Maintain compliance with company policies, internal controls, and accounting procedures.

Other:

• Perform other duties as assigned to support departmental and organizational goals, including tasks outside of the primary job function as operational needs evolve.

Qualifications

Required:

• Minimum 2-3 years of accounts payable or bookkeeping experience.
• Experience working with QuickBooks Online or similar accounting software.
• Experience processing vendor invoices and payments.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication and customer service skills.
• High level of integrity and confidentiality.
• Proficient with Microsoft Excel, Outlook, Word, and Teams.

Preferred:

• Associate or Bachelor's degree in Accounting or Finance.
• Construction, utility, engineering, or project-based accounting experience.
• Experience with subcontractor accounting.
• Experience with purchase order management.
• Knowledge of lien waivers, W-9 compliance, and certificate of insurance tracking.
• Experience supporting audit activities.

Technical Skills & Competencies

• Advanced proficiency with QuickBooks Online.
• Microsoft Excel, Outlook, Word, Teams and Adobe Acrobat.
• Understanding of:
• General accounting principles
• Accounts payable
• Financial recordkeeping
• Excellent mathematical and analytical abilities.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to identify discrepancies and resolve issues proactively.
• Ability to maintain confidentiality with financial and employee information.
• Continuous improvement mindset with a focus on accuracy and efficiency.

Job Type: Full-Time, Hourly (Exempt)

Benefits:

• Paid Time Off
• Paid Holidays
• Health Insurance Options
• Voluntary Benefit Options
• 401(k) Plans

Physical & Travel Requirements:

This is primarily a remote office position requiring prolonged periods of sitting, working at a computer, and communicating electronically. The employee must be able to use standard office equipment and occasionally lift up to 20 pounds. Limited travel (less than 5%) may be required for training, meetings, or other business needs.

Storm Duty & Operational Support Requirement

As a company supporting critical infrastructure and emergency response operations, all employees share a responsibility to support storm restoration and emergency response efforts when activated. Storm duty may require extended hours, temporary reassignment of duties, and flexibility to assist accounting, payroll, logistics, procurement, or administrative functions necessary to support restoration activities.

Schedule:

• Monday – Friday, standard business hours
• Weekend Hours as required
• Additional hours may be required during month-end close, year-end close, audits, or storm restoration events.