Accounts Payable Clerk

POSITION TITLE: ACCOUNTS PAYABLE CLERK

SUPERVISOR: Superintendent or Designee

PAYMENT RATE: USD 113 Classified Staff Handbook

QUALIFICATIONS:

1. High School diploma or equivalent.

2. Computer skills.

3. Working knowledge of office equipment.

4. Telephone skills.

5. Maintain current TB testing as required by Health Department regulations (after employment offer is made).

ESSENTIAL FUNCTIONS:

1. Manage and maintain the Purchase Order system to ensure the timely process of the Accounts Payable Department.

2. Process approved purchase orders, match purchase orders with corresponding packing slips and invoices, and voucher purchase orders for payment in order to make timely district purchases.

3. Encumbered orders to cash summary to ensure accountability of district purchases.

4. Cut, distribute, and void checks as necessary in order to make timely reimbursements.

5. File and maintain all paid purchase orders and educational expense files to provide references for all archived purchases.

6. Deposit state payments and other revenue checks to the proper funds.

7. Assist board clerk with payroll.

8. Assist board clerk with reconciliation of reduction/deduction bills.

9. Complete and return credit applications to allow employees to purchase items at approved businesses.

10. Work with administration to appropriately manage district credit cards.

11. Track gifts and grants expenditures and revenues.

12. Maintain a high level of confidentiality regarding student and staff information in order to remain in compliance with legal requirements and to maintain a professional work environment.

13. Ensure compliance with state and federal laws including management of vendors with 1099s & W-9s.

14. Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the district office.

PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS:

Physical and emotional ability and dexterity to perform required work and move about as

needed in a fast-pace, high-intensive work environment.

TERMS OF EMPLOYMENT:

At will

PERFORMANCE REVIEW:

Performance effectiveness evaluated in accordance with Kansas Statutes and Board of

Education Policy.

Pay: $19.95 - $24.30 per hour

Expected hours: 40.0 per week

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person