Accounts Payable Clerk

Overview

Join our dynamic finance team as an Accounts Payable Clerk, where you'll play a vital role in ensuring the smooth and accurate processing of company expenses. As an integral part of our accounting department, you'll handle a variety of tasks that keep our financial operations running seamlessly, all while maintaining the highest standards of confidentiality and accuracy.

Duties

• Verification of delivery receipts, invoices. and statements according to contract agreements or terms/conditions; matching requisitions, purchase orders and other documentation prior to payment.
• Responsible for data input into accounts payable system resulting in weekly computer-generated checks to vendors; monthly run of Housing Assistance Payments to Section 8 landlords and miscellaneous housing authorities for portable tenants; calculation of the monthly reimbursement to revolving fund from project accounts; monthly reconciliation of all accounts payable accounts including computer and manual checks.
• Verification of daily/weekly time sheets for all employees; calculation of total weekly pay in accordance with fixed percentage of budgetary estimates; responsible for all payroll deductions, including federal and state tax deposits, pension fund(s) contributions. union dues, credit union deductions, weekly health care deductions, monthly health care reimbursements and any applicable wage garnishments. Weekly processing of payroll checks.
• Maintain and update all vacation, sick, personal and comp time logs for all employees.
• Monthly reconciliation of bank statements for all programs to general ledger cash accounts. Responsible for any miscellaneous assignments such as encoding error adjustments and the processing/posting of journal vouchers.
• Monthly preparation and update of all obligated and expended Grant activity. Monitor and draw down all necessary funds as required for these programs through the HUD LOCCS system and report as appropriate to the modernization consultant and/or Director of Finance.
• Instrumental backup to the Accounts Receivable Clerk in every phase of that position.
• Answer all general inquiries, both in the reception area and by telephone.
• Answers all general telephone inquiries from tenants, landlords, caseworkers, applicants and general public.
• Performs special projects as requested by the Director of Finance or the Executive Director.

Requirements

• Knowledge of basic accounting; high aptitude for mathematics; ability to operate desktop word processing computer systems including accounting software; ability to access Internet and web-based information and data sources; office clerical and organizational skills; ability to operate and manage office machinery such as calculator, adding machine, copying machine, ability to work independently and make decisions; ability to communicate effectively both orally and in writing; ability to deal courteously with the general public, tenants, public officials, commissioners, officers and supervisors, and other staff members; ability to take direction and work in an efficient and accurate manner; administrative skill and ability to handle up to several hundred case files.
• Ability to interpret and apply complex Federal regulations regarding eligibility, occupancy, leasing, contracts and payments. Ability to maintain effective working relationships with landlords, tenants, public officials, applicants and general public. Ability to write clear and concise reports. Working knowledge of interviewing techniques and methods. A thorough knowledge of Section 8 regulations. Ability to perform mathematical calculations, operate calculators and adding machines, copy machines, fax machines, mail machines, iPads and desktop and laptop computers. Ability to access the Internet and web-based information and data resources.

Education and Training

• Two years of college with course work in accounting or equivalent with relevant coursework completed.
• Minimum of two years’ experience in accounts payable and payroll experience with desktop word processing and accounting systems.

Note: This is a union position. This job description is not, nor is intended to be, a complete statement of all duties, functions or responsibilities which comprise this position.

Pay: From $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person