Accounts Payable Clerk

Ascension Parish School Board

Job Description

I.

JOB TITLE:

Accounts Payable Clerk

JOB TYPE:

678

POSITION REPORTS TO:

Director of Business Services

PAY GRADE:

CLK-4 /

OA- 260

FLSA STATUS:

Non-Exempt

ASSIGNMENT PERIOD

260 days

II. SUMMARY OF POSITION’S PURPOSE

Handles all clerical level aspects of the accounts payable function.

III. MINIMUM QUALIFICATIONS

1. EDUCATION/CERTIFICATION – High School Diploma or its equivalent.

2. EXPERIENCE – 0 to 6 months of accounts payable or related experience

3. SKILLS – Must be capable of operating basic business equipment

4. OTHER REQUIREMENTS - Requires the ability to maintain sustained manual dexterity with close mental/visual attention.

IV. DUTIES AND RESPONSIBILITIES

• Prepares invoices for payment.

• Handles the mailing and distribution of vendor checks.

• Reconciles accounts payable related accounts.

• Answers phone inquiries related to accounts payable activities.

• Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Schedules and/or attends conferences with parents. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.

• Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.

• Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the school system.

• Performs other services as required.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.