Accounts Payable

The Accounts Payable Specialist is responsible for managing the Company's accounts payable function, ensuring the timely and accurate processing of supplier invoices, employee reimbursements, and other payables. The role maintains accurate financial records, ensures compliance with company policies and applicable tax regulations, and supports month-end closing and financial reporting activities. The ideal candidate has strong analytical skills, attention to detail, and a solid understanding of accounts payable processes.

Key Responsibilities

Accounts Payable Management

• Review, verify, and process supplier invoices, purchase orders, receiving reports, and other supporting documents.
• Ensure all invoices are properly authorized and comply with company policies before processing.
• Prepare and process payments through checks, bank transfers, or other approved payment methods.
• Monitor payment due dates to ensure timely settlement of vendor obligations.
• Reconcile vendor statements and resolve invoice discrepancies promptly.
• Maintain accurate and organized accounts payable records.

General Accounting

• Prepare and record journal entries related to accounts payable and accruals.
• Reconcile the accounts payable subsidiary ledger with the general ledger.
• Assist in month-end and year-end closing activities.
• Prepare account reconciliations and supporting schedules as required.
• Support the preparation of financial reports and management reports.

Tax and Regulatory Compliance

• Ensure compliance with Philippine tax regulations related to supplier payments, including withholding taxes and VAT.
• Prepare schedules and supporting documents for tax filings.
• Assist during internal and external audits by providing required documentation.
• Ensure accounting records comply with company policies and applicable accounting standards.

Financial Control and Compliance

• Follow established internal controls to safeguard company assets.
• Review accounting transactions for accuracy and completeness.
• Assist in improving accounts payable processes and workflow efficiencies.
• Identify and report discrepancies, financial risks, or irregularities.

Vendor and Internal Coordination

• Communicate with suppliers regarding payment status and account reconciliations.
• Coordinate with Procurement, Warehouse, and other departments to resolve invoice-related concerns.
• Respond promptly to internal and external inquiries regarding accounts payable transactions.

Reporting

• Prepare accounts payable aging reports.
• Generate periodic reports on outstanding liabilities and payment schedules.
• Provide analysis of payable balances and cash requirements.

Other Duties

• Assist in special accounting projects and process improvement initiatives.
• Perform other accounting and finance-related duties as assigned by Management.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Finance, or a related business course.
• At least 1–2 years of relevant experience in Accounts Payable, General Accounting, or Financial Accounting.
• Knowledge of Philippine taxation, basic accounting principles, and accounts payable processes.
• Experience using accounting software or ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, or similar) is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• High level of integrity, accuracy, confidentiality, and attention to detail.