Accounts Payable

Accounts Payable

Department: Accounting

Reports To: AP Supervisor/General Accountant / Finance Supervisor

Job Summary:

The Accounts Payable Officer is responsible for managing and maintaining

the company’s accounts payable functions. This includes processing invoices,

reconciling vendor statements, ensuring timely payments to vendors, and

maintaining accurate financial records.

Key Responsibilities:

1. Invoice Processing

• Receive, review, and verify invoices and purchase orders for accuracy

and completeness.

• Match invoices to purchase orders and receiving documents.

• Ensure proper approval of invoices before payment.

2. Payment Execution

• Schedule and prepare electronic and manual payments Commissaries,

Royalties, and any suppliers.

• Ensure timely and accurate payments in accordance with agreed

terms.

• Resolve discrepancies and follow up on outstanding payment issues.

3. Supplier Management

• Maintain accurate supplier records in the accounting system.

• Communicate with supplier to address billing or payment inquiries.

• Reconcile supplier statements and resolve any discrepancies.

4. Accounting and Reconciliation

• Assist in monthly closing procedures by preparing accruals and

reconciling AP sub-ledger with the general ledger.

• Maintain proper documentation for all account’s payable transactions.

• Support internal and external audit requests related to AP.

5. Compliance and Controls

• Ensure adherence to company policies, accounting standards, and

regulatory requirements.

• Maintain confidentiality of financial information.

6. Reporting

• Prepare accounts payable reports, such as aging reports and payment

status summaries.

• Monitor and report on cash outflows related to payables.

Qualifications and Skills:

• Bachelor’s degree in Accounting, Finance, or a related field.

• Fresh graduate or 2+ years of experience in accounts payable or

general accounting.

• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, or

similar ERP systems).

• Strong understanding of bookkeeping and accounting principles.

• Excellent attention to detail and organizational skills.

• Good communication and interpersonal abilities.

• Ability to prioritize and meet deadlines.