Accounts Payable

JOB OVERVIEW

The Accounts Payable role is a vital pillar of our Finance team, ensuring every transaction is handled with accuracy, integrity, and the refined sophistication that defines the Faena experience. In this role, you will ensure vendors are paid on time, invoices are impeccably processed, and all financial interactions uphold our brand s commitment to excellence. You re not just managing payables you re safeguarding trust, supporting operational brilliance, and contributing to the seamless magic that powers Faena behind the scenes.

DUTIES AND RESPONSIBILITIES

• Coordinate with Purchasing, Receiving, and department leaders to ensure all invoices and Purchase Orders are accurately collected, verified, and entered into the financial system.
• Match invoices against approved POs and receiving documentation to confirm accuracy before posting to Accounts Payable.
• Track payment due dates and process approved payments in alignment with Faena financial policies and vendor agreements.
• Maintain a structured, compliant filing system for all invoices, PO documentation, and receipts in both physical and digital formats.
• Proactively investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes.
• Handle supplier inquiries with professionalism, providing timely resolutions and reinforcing Faena as a trusted, high quality hospitality partner.
• Liaise with vendors to document follow ups, explanations, and outcomes, ensuring clear audit trails and transparency.
• Reconcile vendor statements with internal records to ensure payables remain current, accurate, and audit ready.
• Prepare regular AP reports including aging summaries and variance analysis to support finance leadership and strategic planning.
• Support internal and external audits by providing required documentation, clarity, and accurate records.
• Maintain impeccable audit trails and ensure all payment activities conform to Faena and corporate finance standards.
• Execute responsibilities within established SOPs, financial protocols, and Faena brand standards, ensuring consistency and operational excellence.
• Partner with Purchasing, Cost Control, Receiving, and Operations to maintain alignment on payment cycles, contract compliance, and budget considerations.
• Ensure invoices and POs are properly validated, coded, and approved by relevant HODs before processing.
• Continuously seek opportunities to enhance AP efficiency, accuracy, and innovation.
• Uphold all Health, Safety, and Environment (HSE) standards, fostering a culture of responsibility and refinement in every financial interaction.
• Perform additional duties or tasks as requested by leadership with discretion, professionalism, and commitment to excellence.

Desired Candidate Profile

• Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high volume environments.
• Strong understanding of end to end AP cycles, vendor reconciliation, and international payment procedures.
• Working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent), with strong Excel capabilities.
• Exceptional attention to detail, analytical thinking, and time management skills.
• Ability to thrive in a pre opening environment adaptable, solutions driven, and calm under pressure.
• Demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships.
• Fluency in English; Arabic proficiency is an advantage.