Accounts Payable

Core Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner across multiple service divisions
• Match purchase orders, delivery receipts, and invoices (three-way matching) to ensure accuracy before payment
• Prepare and execute weekly check runs
• Reconcile vendor statements and resolve billing discrepancies or disputes in a professional manner
• Maintain organized and up-to-date vendor files, payment records, and AP documentation
• Assist with month-end and year-end close processes, including accruals and account reconciliations
• Enter and manage vendor records Sage Intacct, ensuring data integrity
• Respond promptly to vendor inquiries regarding payment status and account standing

Finance & Reporting Support

• Support the Director of Finance with AP aging reports, cash flow forecasting inputs, and budget tracking
• Assist in preparing documentation for audits, tax filings (including 1099 processing), and financial reviews
• Flag unusual expenses or billing patterns and escalate to the Director of Finance as appropriate
• Contribute to continuous improvement of AP workflows, coding standards, and internal controls

Vendor & Operations Coordination

• Coordinate with field supervisors, project managers, and procurement to verify services rendered and materials received
• Manage subcontractor payment schedules in alignment with project timelines and contract terms
• Assist with tracking equipment and material costs by job, division, or season for accurate job costing
• Support onboarding of new vendors including W-9 collection, insurance verification, and system setup

Compliance & Internal Controls

• Ensure all payments comply with company policies, approval workflows, and authorization limits
• Maintain compliance with sales and use tax requirements applicable to landscaping, paving, and snow services
• Safeguard sensitive financial data and adhere to confidentiality policies

Qualifications

• 2-5 years of accounts payable or general accounting experience required
• Proficiency in Sage Intacct is required
• Strong working knowledge of Microsoft Excel and Microsoft Office Suite
• Experience in construction, landscaping, paving, or a related field-services industry is a plus
• Familiarity with job costing, subcontractor management, or seasonal billing cycles preferred
• High attention to detail, strong organizational skills, and the ability to manage competing deadlines
• Excellent communication skills and a collaborative, team-first attitude
• Associate or bachelors degree in accounting, Finance, or a related field preferred but not required

What We Offer

• Full-time, year-round position with competitive compensation
• Collaborative work environment with direct access to senior leadership
• Opportunity to grow with a dynamic, multi-division company
• Health benefits, PTO, and additional perks [customize as needed]

Experience and License Requirements

• Accounting
• Customer Service
• Microsoft Office