Accounts Payable

Position Summary:

We are looking for an Accounts Payable Officer to support the day-to-day processing of supplier invoices and finance administration.

The role involves reviewing invoices, matching them with purchase orders, maintaining accurate records, assisting with reconciliations, and supporting finance reporting. The successful applicant will work across several business systems and follow established processes to ensure financial information is accurate and up to date.

Key Responsibilities

• Monitor the accounts payable inbox and process supplier invoices and statements.
• Match invoices with the relevant purchase orders.
• Follow up missing information or discrepancies before invoices are processed.
• Review invoices and update information where required.
• Check invoice coding and supporting information before approval.
• Reconcile supplier statements with accounting records.
• Assist with supplier payment-related administration.
• Follow up outstanding invoice queries and system processing issues.
• Maintain accurate finance records and supporting documentation.
• Assist with finance reports and data preparation when required.

Systems & Software

The role involves working with:

• Microsoft Outlook and Excel – email and spreadsheet-based administration.
• FileBound – invoice workflow and document processing.
• Procore – purchase order and project information.
• Xero – accounting and invoice processing.
• Power BI or similar reporting tools – reporting and data analysis.

Experience with these systems is useful, and familiarity with similar systems will also be considered.

Skills & Experience

• Previous experience in accounts payable, finance administration, or a related role.
• Good attention to detail when processing financial information.
• Ability to review information and identify discrepancies.
• Good written and verbal communication skills.
• Comfortable working with spreadsheets and financial data.
• Ability to manage regular workloads and meet deadlines.
• Comfortable working across different software systems.
• Good general computer skills.
• Ability to learn new systems and processes.

Qualifications

• Qualifications or studies in Accounting, Finance, Business, or a related field are beneficial.
• Experience working with accounting, finance, or business management systems is beneficial.
• Experience with reporting or data analysis tools such as Power BI is beneficial.