Accounts Payable

Description:

Position Objective: This position is responsible for providing support to ensure effective, efficient, and accurate financial and administrative operations. This includes managing and processing the plant’s outgoing payments; ensuring vendor invoices are properly reviewed, coded, approved, and recorded; verifying and processing invoices; supports month and year end closing activities;

Essential Duties & Responsibilities

• Accounts Payable
• Match invoices to receipts and purchase orders
• Prepare batches of invoices and processes data entry
• Coordinate with Purchasing to resolve invoice discrepancies; research and resolve invoice discrepancies
• Manage and post the weekly check run and prepare vendor checks for mailing; prepare manual checks as required
• Verify that all A/P transactions comply with financial policies and procedures
• Maintain an accurate listing of accounts payable
• Maintain updated vendor information
• Maintain filing system for all accounts payable documents
• Ensure the confidentiality and security of all accounts payable files
• Collect and process credit card receipts reconciliation
• Reconcile all statements monthly; research and resolve any discrepancies
• Research and solves statement discrepancies.
• Miscellaneous
• Assist with annual audits
• Assist Accounting Manager and other administrative support positions
• Other duties as assigned

This position is also expected to:

• Work efficiently in a fast-paced environment
• Maintain a positive, professional demeanor at all times
• Provide outstanding customer service to internal and external clients
• Be very detail oriented and well organized
• Possess outstanding interpersonal and communication skills – verbal and written
• Maintain confidentiality
• Be skilled at problem solving and analysis
• Ability to maintain confidentiality and handle sensitive financial information

Requirements:

Qualifications and Educational Requirements

• High school diploma/GED
• Minimum of one (1) year of relevant experience
• Experience processing invoices, vendor payments, and reconciliations
• Familiarity with ERP/accounting systems
• Proficiency in Microsoft Excel
• Understanding of basic accounting principles and accounts payable processes

Job Requirements

• Able to successfully pass a criminal background check (following a conditional offer of employment)
• Speak fluent English in order to communicate with other employees and clients verbally and in writing
• Available to work moderate overtime throughout the year with heavier overtime requirements during busy seasons